(b)

1. (1) Step one (1) requires the school district to issue a request for qualifications to solicit design-builders interested in the project.
2. (2) After evaluating and scoring the responses to the request for qualifications, a short-list of design-builders are sent a request for proposals.

(d) The school district’s request for qualifications shall include the following contents:

1. (1) Information regarding the school district, including organizational components to occupy or use the facility;
2. (2) A description of the school district’s goals and objectives;

3. (3) A thorough description of the:

   1. (A) Project;
   2. (B) Background information;
   3. (C) Special requirements;
   4. (D) Site location; and
   5. (E) Description;
4. (4) Net or gross floor area and number of stories, if applicable;
5. (5) Estimated contract amount or limits, and financial constraints, if any;
6. (6) A clear description of preconstruction, construction, and postconstruction deliverables;

7. (7) Project timeline/milestones including:

   1. (A) Start dates;
   2. (B) Critical dates; and
   3. (C) Estimated (or desired) time of completion;

8. (8) Minimum requirements for the design-builder to be considered for the project, such as:

   1. (A) Bonding capacity;
   2. (B) Insurance requirements; and
   3. (C) Demonstrated capabilities; and
9. (9) Deadline for submission of design-builders' qualification statements and number of copies required.

(e) The criteria for selecting a design-builder shall include, at a minimum:

1. (1) Description and identification of the school district’s organization, consultants, selection panel, and design-builders who were chosen to receive the request for proposals and their member firms and subconsultants;

2. (2) Instructions to the design-builders including:

   1. (A) Definitions and terms;
   2. (B) Schedules;
   3. (C) Proposal forms; and
   4. (D) Any other specific presentation requests;

3. (3) Selection criteria shall be clearly detailed and at a minimum include the following:

   1. (A) Architectural image and character;
   2. (B) Technical innovation and environmental acceptability of engineered solution;
   3. (C) Functional efficiency and flexibility;
   4. (D) Adherence to the Arkansas School Facility Design Guidelines;
   5. (E) Description of materials and systems;
   6. (F) Safety and security features;
   7. (G) Energy conservation;
   8. (H) Operational and maintenance costs;
   9. (I) Competence of key personnel;
   10. (J) Design and construction schedules; and
   11. (K) Basis of award;

4. (4)

   1. (A) The school district’s selection panel shall review and evaluate the responses to the request for proposals and assign scores based upon a predetermined scoring matrix provided by the school district that corresponds to the evaluation factors listed in 6 CAR § 332-105(e)(3).
   2. (B) Evaluation factors should be:

(i) Listed in order of importance; and

1. (ii) Weighted if desired;

2. (5)

   1. (A) Oral presentations shall then be conducted taking into consideration the items listed in subdivision (e)(6) of this section.
   2. (B) Design-builders shall be evaluated and ranked based on their performance; and

3. (6) Presentations by the design-builders before the selection committee shall include the following:

   1. (A) The order of presentation shall be determined by lottery;
   2. (B) Only members and employees of the design-builders may participate in the presentations;
   3. (C) Teams shall limit their presentations to the information provided in their proposal;
   4. (D) The school district shall identify and provide the audiovisual equipment to be used in the presentations; and
   5. (E) School districts may videotape the presentations.

(f)

1. (1) It is recommended that the school district provide a selection panel consisting of individuals who:

   1. (A) Understand the needs of the district and the facility to be constructed; and
   2. (B) Are knowledgeable of the complexities inherent in the design and construction industry.

2. (2) When selecting the panel, the school district shall consider the following types of individuals:

   1. (A) School district representatives and/or personnel who are familiar with the operations and objectives of the district;
   2. (B) Employees or users of the facility; and
   3. (C) Community representatives.

(g)

1. (1) The school district shall state in the request for qualifications and proposals the authority given to the selection panel.
2. (2) The school district must also establish the school district's limited authority to accept or reject the panel’s recommendation.

(h) It is recommended that the sum of the combined scores from the written response to the request for proposals and the oral presentation determine the most qualified design-builder to provide services for the school district.

1. (i) Scoring documentation must be:

   1. (A) Provided to all request for proposal participants at the conclusion of the process; and
   2. (B) Available to anyone else who requests it.