As used in this part:

1. (1) “Academic facility” has the same meaning as in Arkansas Code § 6-21-803(1);

2. (2)

   1. (A) “Amended facilities master plan” means a revised facilities master plan, submitted at any time during the six-year cycle if a district has encountered one (1) of the following conditions:

      1. (i) A major enrollment change;
      2. (ii) A major disaster;
      3. (iii) A major curriculum change; or
      4. (iv) An unforeseen occurrence.

   2. (B)

      1. (i) The format for submission of an amended facilities master plan is the same as the format for the facilities master plan due on February 1 of every even year.
      2. (ii) This is contained in the master plan guidelines located on the district landing page accessed when the district signs into the master planning tool;
3. (3) “Annexation” means the joining of an affected school district or part of the school district with a receiving district under Arkansas Code § 6-13-1401 et seq.;

4. (4)

   1. (A) “Appendix” means a shortened amendment to an approved master plan submitted if a district has begun or completed a self-funded project over which the Division of Public School Academic Facilities and Transportation has only review authority, but that was omitted from the master plan submittal.
   2. (B) The format for submission will be as outlined in the most current master plan guidelines;

5. (5)

   1. (A) “Building” means any structure used or intended for supporting or sheltering any use or occupancy;
   2. (B) “Building” does not include a shed or other structure not capable of supporting occupancy;

6. (6)

   1. (A)

      1. (i) “Building value” means a percentage value reflecting the depreciated value of an academic facility with an assumed depreciation of two percent (2%) per year.
      2. (ii) Building value does not consider improvements that may have been made to the facility.

   2. (B)

      1. (i) Building value is calculated by multiplying two (2) times the age of the academic facility, and subtracting that product from one hundred (100) (building value = 100 – (2 x age)).
      2. (ii) The output of this equation may be a positive or negative percentage.
   3. (C) For the purpose of this calculation, an academic facility’s age is calculated as the difference between the master plan year and the year of the facility’s construction.
   4. (D) When an academic facility has multiple additions constructed at different times, a building value may be computed for each addition.
   5. (E) Building value will be used to develop the Division of Public School Academic Facilities and Transportation state-wide needs priority list per Arkansas Code § 6-21-112(f)(18).
   6. (F) Districts are not required to replace an academic facility when the building value is at or below zero percent (0%);

7. (7) “CMMS” or “computerized maintenance management system” means the computerized software system purchased by the Division of Public School Academic Facilities and Transportation at no cost to the districts that school districts shall use to:

   1. (A) Enter and track all reactive and preventative maintenance work;
   2. (B) Enter all preventative maintenance schedules for academic and nonacademic facilities’ systems;
   3. (C) Document all completed reactive and preventative maintenance work; and
   4. (D) Schedule all state-mandated inspections as required under Arkansas Code § 6-21-813(e);
8. (8) “Consolidation” means the joining of two (2) or more school districts or parts of the districts to create a new single school district under Arkansas Code § 6-13-1401 et seq.;

9. (9) “Conversion project” means a new construction project subject to the criteria and restrictions set forth in the Commission for Arkansas Public School Academic Facilities and Transportation’s Rules Governing the Academic Facilities Partnership Program, 6 CAR pt. 321, that converts existing academic or nonacademic space into:

   1. (A) A missing academic core, special education, or student dining component of the program of requirements (POR), and the conversion project is part of an addition project for which the district has applied for partnership assistance; or
   2. (B) A missing academic core space only and is in compliance with the POR space requirements;
10. (10) “Custodial activities” means routine and renovation cleaning activities related to daily operations and upkeep of a public school facility, including related supervisory and management activities;
11. (11) “Division” means the Division of Public School Academic Facilities and Transportation;
12. (12) “Facility condition index” means the index obtained by dividing the existing condition costs (the cost to bring a public school academic facility up to current standards) by the facility’s replacement cost, using data that the Division of Public School Academic Facilities and Transportation has available;
13. (13) “Facilities distress status” means a public school district classified by the Commission for Arkansas Public School Academic Facilities and Transportation as being in academic facilities distress status;

14. (14) “Facilities master plan” means a six-year plan developed by a school district that contains:

    1. (A) Division-provided enrollment projections for ten (10) years from the date of the plan;
    2. (B) The school district’s strategy for maintaining, repairing, renovating, and improving through new construction or otherwise the school district’s academic facilities and equipment; and
    3. (C) Other information required by law;
15. (15) “Foundation funding” has the same meaning as in Arkansas Code § 6-20-2303(7);

16. (16)

    1. (A) “Local resources” means any monies generated by a school district for the purpose of funding the school district’s share of financial participation in any academic facilities project for which a school district is eligible to receive state financial participation under priorities established by the Division of Public School Academic Facilities and Transportation.
    2. (B) Also referred to as “raised funds” for the purpose of self-funded projects;
17. (17) “Maintenance, repair, and renovation” means any activity or improvement to a public school facility and, if necessary, related areas, such as the physical plant and grounds, that maintains, conserves, or protects the state, condition, or efficiency of the public school facility;
18. (18) “Master plan guidelines” means formatting and submission instructions published by the Division of Public School Academic Facilities and Transportation on its website for the purpose of submitting master plans;

19. (19)

    1. (A)

       1. (i) “New construction” means any improvement to an academic facility and, if necessary, related areas, such as the physical plant and grounds, that brings the state of condition or efficiency of the academic facility to a state of condition or efficiency better than the academic facility’s current condition of completeness or efficiency.
       2. (ii) New construction includes a new addition to an existing academic facility and construction of a new academic facility.

    2. (B)

       1. (i) No state financial participation will be provided for improvements that could be classified as maintenance, repair, and renovation, other than a total renovation project.
       2. (ii) That portion of a new construction project that consists of maintenance, repair, or renovation will not be considered in calculating state financial participation in a new construction project, nor in prioritization of a new construction project;

20. (20) “Project” means an undertaking in which a school district engages in:

    1. (A) Maintenance, repair, and renovation activities with regard to an academic facility;
    2. (B) New construction of an academic facility;
    3. (C) Any combination of maintenance, repair, and renovation activities with regard to an academic facility and new construction activities with regard to an academic facility; or
    4. (D) Installation of any temporary door barricade designed to be deployed during an intruder emergency or school lockdown;
21. (21) “Public school facility” has the same meaning as in Arkansas Code § 6-21-803(13);
22. (22) “Public School Facilities Custodial, Maintenance, Repair and Renovation Manual” means a document that contains uniform standards to direct custodial, maintenance, repair, and renovation activities in public school facilities;

23. (23)

    1. (A) “Public School Academic Facility Manual” means a document that contains uniform standards and guidelines for the planning, design, and construction of new academic facilities and additions to existing academic facilities.

    2. (B) Variances to the Arkansas Public School Academic Facility Manual standards may be granted by the Division of Public School Academic Facilities and Transportation upon the presentation of evidence of:

       1. (i) Existing conditions that makes compliance with applicable standards impractical or unreasonably burdensome; or
       2. (ii) Other conditions determined by the division as warranting a variance from applicable public school academic facility standards;
24. (24) “Reconstitution” has the same meaning as in Arkansas Code § 6-21-803(14);
25. (25) “School district” has the same meaning as in Arkansas Code § 6-21-803(15);

26. (26)

    1. (A) “Self-funded project” means a project that is one hundred percent (100%) funded by a school district, that shall be submitted to and approved by the Division of Public School Academic Facilities and Transportation upon compliance with state codes and standards.
    2. (B) It will be submitted as an appendix to the most current school district master plan;
27. (27) “Temporary door barricade” means a device or system designed to be deployed during an intruder emergency or school lockdown to preclude intruders from entering any classroom or learning space;
28. (28) “Unused or underutilized public school facility” has the same meaning as in the Commission for Arkansas Public School Academic Facilities and Transportation’s Rules Governing Right of Access to Unused or Underutilized Public School Facilities and the Sale or Lease of Public School Facilities, 6 CAR pt. 323;
29. (29) “Work order” means an approved work request that will be tracked using the CMMS; and

30. (30)

    1. (A) “Work request” means initial identification of a perceived maintenance need to the maintenance department of a public school.
    2. (B) A work request may or may not be identified by a designated official to be a work order.