(a)

1. (1) Every school and school district must maintain a student permanent record for each student enrolled in the district.

2. (2) Student permanent records may be:

   1. (A) Kept electronically;
   2. (B) Kept on paper; or
   3. (C) A combination of both.

(b) The following information must be maintained in a student’s permanent record:

1. (1)

   1. (A) The student’s:

(i) Social Security number;

1. (ii) Name;

   1. (iii) Address; and

      1. (iv) Telephone number.
   2. (B) If the parent, legal guardian, or other responsible person did not provide a Social Security number, the school district must maintain the nine-digit identification number designated by the Department of Education pursuant to Arkansas Code § 6-18-208;
2. (2) A copy of the document indicating the child’s age required for enrollment, provided by the parent, guardian, or other responsible person under Arkansas Code § 6-18-208(b);

3. (3) The address, home telephone number, work telephone number, occupation, and workplace of the student’s:

   1. (A) Parents;
   2. (B) Legal guardians; or
   3. (C) Other responsible persons;
4. (4) The names of the student’s siblings, if any;
5. (5) The student’s emergency contact person and that person’s telephone number;

6. (6) The student’s health record, including the following:

   1. (A) Record of required immunizations as required by Arkansas Code § 6-18-702, or documentation of an exemption from immunization requirements under Arkansas Code § 6-18-702(d);
   2. (B) Indication of disability or chronic illness;
   3. (C) Allergies;
   4. (D) Regularly prescribed medication;
   5. (E) Hospital and doctor preference; and
   6. (F) A copy of any written accident report for accidents occurring at school;
7. (7) Record of grades;
8. (8) All information concerning educational programming, including statewide student assessments, required under the Arkansas Educational Support and Accountability Act, Arkansas Code § 6-15-2901 et seq., including a chronological copy of all state-mandated assessment results;

9. (9) Student enrollment information, including:

   1. (A) Entry date;
   2. (B) Exit date;
   3. (C) Reason for leaving, if applicable;
   4. (D) Location of transfer, if applicable;
   5. (E) Date of graduation, if applicable;
   6. (F) Reason for dropout and age at dropout, if applicable; and
   7. (G) Records of nongraduating students as required by Arkansas Code § 6-18-214;
10. (10) The student’s attendance record in accordance with Arkansas Code § 6-18-213;
11. (11) A current list of credits towards graduation requirements; and

12. (12) Any other document required by federal law.

    1. (c)

13. (1) The permanent student record must be maintained by each school district until the student:

    1. (A) Receives a high school diploma or its equivalent; or
    2. (B) Is beyond the age for compulsory attendance under Arkansas Code § 6-18-201.

14. (2) Upon the transfer of a student to another district, the transferring district must maintain a copy of the student permanent record as it exists at the time of transfer until the student:

    1. (A) Receives a high school diploma or its equivalent; or

    2. (B) Is beyond the age for compulsory attendance under Arkansas Code § 6-18-201.

       1. (d) Following the annexations or consolidations under Arkansas Code § 6-13-1601 and prior to any consolidation, annexation, detachment, approval of a conversion charter, or any other type of reclassification or reorganization of a school district, a receiving school district shall obtain and retain all student and historical records and documents from the affected school district, including but not limited to those items listed in Arkansas Code § 6-13-1607.