As used in this part:

1. (1) “Authorized volunteers” and “volunteers in a registered volunteers program” means those who meet the definition of “volunteer” and “registered volunteer” pursuant to the Arkansas Registered Volunteers Program Act, Arkansas Code § 6-22-101 et seq.;

2. (2)

   1. (A) “Backup documentation” means documentation included to justify the amount invoiced.

   2. (B) Examples may include:

      1. (i) Timesheets;
      2. (ii) Receipts; and
      3. (iii) Supplier invoices;

3. (3)

   1. (A) “Costs” means:

      1. (i) Court filing fees;
      2. (ii) Photocopying costs;
      3. (iii) Mailing and postage fees;
      4. (iv) Service of process fees;
      5. (v) Transcript request fees;
      6. (vi) Expert testimony; and
      7. (vii) Reasonable mileage for court appearances and depositions.
   2. (B) Mileage reimbursement is based on the current rate set by the Department of Finance and Administration;
4. (4) “Covered person” or “covered entity” means those individuals and entities listed in 6 CAR § 195-104(a); and
5. (5) “Official duties” means those duties legitimately related to the carrying out of an individual’s position listed in 6 CAR § 195-104(a).