The public agency as a party to a due process hearing must:

1. (1) Complete the Due Process Hearing Information form;
2. (2) Provide access to all education records, reports, and files regarding the child to parents and their representative for review and inspection;
3. (3) Provide the parents with an opportunity to inspect and copy these records at a reasonable cost;

4. (4) Make the arrangements for an independent educational evaluation for the child by an outside evaluator when deemed necessary by:

   1. (A) Agreement with the parents; or
   2. (B) Order of the hearing officer;
5. (5) Compel appropriate educational personnel to provide testimony at the hearing as determined by the public agency and/or as requested by the parents;
6. (6) Provide a meeting room for the due process hearing;
7. (7) Provide evidence and testimony at the hearing to show that the proposed course of action is necessary and appropriate;

8. (8) Inform parents of any free or low-cost legal and other relevant services available in the area if:

   1. (A) The parent requests the information; or
   2. (B) The parent or the public agency initiates a hearing; and

9. (9)

   1. (A) Supply information to the hearing officer and the Special Education Unit concerning the assignment and appointment of the child’s surrogate parent, if applicable.
   2. (B) See 6 CAR § 130-1501 et seq., for rules regarding the appointment of surrogate parents.