- (a) Due to the sensitive and confidential nature of the SOQs and proposals, and the necessity for SOQ and proposal details to remain secure, all evaluations should take place in a single secure location, with PET members involved in the evaluation working only at that one (1) location during the evaluation.
- (b) Copies of SOQs or proposals, notes, and evaluation materials should remain in a secure locked room at the completion of each day’s work.
- (c) For instance, the SOQ evaluation might require a week of intensive work in a conference room and adjoining offices reserved for the evaluation.
- (d) PET members should be required to establish a schedule that would complete each evaluation process within the timeframe allotted.
- (e) Documents will not be accessible to the general public, to proposers, or to other Arkansas Department of Transportation employees not involved in the evaluation process or authorized to observe the process.