(a)

1. (1) Development of the procurement documents and the process utilized to select a design-builder is a unique experience in that the effort involves creating documents other than plans, technical specifications, and selection factors to receive just the lowest responsive bid.
2. (2) The department procurement team (DPT) must maintain a clear understanding of the desired outcomes throughout the D-B project development and procurement.

(b)

1. (1) The DPT must have an understanding of the tasks and steps leading up to the selection of the design-builder and the methods by which the design-build agreement (DBA) will be administered during the implementation phase.
2. (2) In contrast to the more traditional DB-B process, additional tasks and steps related to preparing the RFQ and RFP and selection of the design-builder must be addressed.
3. (3) The composition of the personnel assigned to the DPT may vary widely from project to project, but in general, the DPT should be a multi-disciplined group consisting of engineers and other technical/professional staff with design, construction, materials, contract administration, and legal expertise.
4. (4) If significant project development is required, additional dedicated team members should be considered.

5. (5) All team members should agree early in the process on the:

   1. (A) Project goals;
   2. (B) Project quality expectations;
   3. (C) Project risks;
   4. (D) Project risk assignment; and
   5. (E) Other important issues.
6. (6) An example of a representative organization chart for the DPT is included as Appendix E-1.

(c)

1. (1) The DPT should develop the evaluation scoring criteria (ESC) in collaboration with other responsible agencies, such as the Federal Highway Administration, for the two (2) steps of the project procurement process requiring evaluation prior to releasing the respective documents.
2. (2) The ESC for the SOQ must be in final form when released with the RFQ.
3. (3) The ESC for the proposal, which is provided in response to the RFP, may be included in the RFQ on a preliminary or draft basis, however, must be in final form when subsequently released with the RFP.
4. (4) While the proposal ESC may be adjusted by the DPT in response to concerns of the Arkansas Department of Transportation, potential proposers, or responsible agencies prior to the release of the RFP, the adjustments should be minor and total reorganization or modification to the proposal ESC is not advised and should be avoided.