(c) The utility owner's responsibilities include but are not limited to the following functions:

1. (1) Determination of any and all conflicts the existing utility facilities have with the proposed highway construction;

2. (2)

   1. (A) Preparation of detailed cost estimates and plans providing for the relocation work required to clear the highway construction.
   2. (B) This information shall include sufficient detail to provide the Utilities Section a reasonable basis for analysis;

3. (3) Determination of whether the work will be:

   1. (A) Accomplished by force account;
   2. (B) Awarded on a continuing contract; or
   3. (C) Let to contract to the lowest qualified bidder; and

4. (4)

   1. (A) Submission of a complete relocation proposal, including the detailed cost estimate and plans, within the time period specified by the Arkansas Department of Transportation.
   2. (B) The utility owner is expected to submit the relocation proposal within the time period specified so as not to delay or interfere with the schedule for the proposed highway construction.

(d)

1. (1) In some instances, a combination of force account and contract labor may be required.
2. (2) Work normally done for a utility owner by a contractor under an existing continuing contract may be acceptable, provided the established rates are reasonable.

(e) After the Utilities Section has reviewed and approved the plan information and cost estimate (if applicable), work authorization will be given by one (1) of the following methods:

1. (1) Nonreimbursable relocation work order issued when the utility relocation work is one hundred percent (100%) nonreimbursable; or

2. (2)

   1. (A) Work order with utility relocation agreement (relocation agreement).
   2. (B) If the utility owner's relocation work is reimbursable, or partially reimbursable, the Utilities Section will prepare a relocation agreement.
   3. (C) The relocation agreement may be the:

(i) Lump-sum method (confirmation by audit is not required); or

1. (ii) Actual-cost method (subject to audit because billing will be for actual expenditures).