27 CAR § 91-1002 – Minimum requirements for a cost estimate

(a) A utility owner shall use an accounting system prescribed by the federal or state regulatory body under which it operates to accumulate costs as required in 27 CAR § 91-1104.
(b) The elements or components of a cost estimate should, at a minimum, include the following:
1. (1) Preliminary engineering costs;
2. (2) Right-of-way cost;
3. (3) Cost of replacement facility, with betterments;
4. (4) Cost of removal of replaced facility;
5. (5) Cost of restoring removed material to usable condition, if applicable;
6. (6) Credit for material returned to stores or salvageable material; and
7. (7)
  1. (A) Credit for plant betterments (improvements in the utility facility not necessitated by the highway construction).
  2. (B) In the respective components, all items of labor, materials, and equipment should be itemized to show quantity, type, unit cost, and extended cost, and be summarized by the various categories and recapitulated to produce the net estimated cost of the relocation for betterments.
(c) Preliminary engineering costs, right-of-way costs (including clearing), and construction supervision and inspection costs are to be shown as separate items.
(d) If overhead cost amounts are determined by using percentage factors, labor loadings, or some other similar method, an analysis of the basis for overhead cost computations setting forth the elements of overhead costs accumulated in the computations must be furnished.
(e)
1. (1) Generally, the relocation of a utility owner's facilities will be accomplished by company forces (force account).
2. (2) When certain items of the relocation are to be performed by contract forces, costs covering these items shall be shown separately in their respective categories.
(f) The reimbursement eligibility ratio, if relocation costs are less than one hundred percent (100%) eligible for reimbursement, should be developed, explained, and then applied in the estimate to show the proportionate costs of the relocation to be borne by the utility owner and the Arkansas Department of Transportation.