1. (a) Office staff.

   1. (1) It is understood that elected officials and office staff will view, edit, add, and delete records from the county computer system in the normal course of their work.
   2. (2) Specific rights and privileges will be granted to do so in accordance with this document and published office policies.
   3. (3) Violation of this and additional policies may result in a user losing access to the computer system.

2. (b) Contractors.

   1. (1) It is understood that contractors may from time to time be required to access the county computer system in the performance of their contracted work.

   2. (2) Access to the county computer system by the contractor shall be described in the agreement with respect to:

      1. (A) Connected devices;
      2. (B) Security level;
      3. (C) Timing;
      4. (D) Duties;
      5. (E) Privileges;
      6. (F) Access methods; and
      7. (G) Schedules.
   3. (3) Records may be added, edited, and deleted by the contractor in accordance with requirements and restrictions of the governing agreement between the county and the contractor.

3. (c) Public users.

   1. (1) It is understood that public users may, in the course of reviewing county records, use the county computer system.
   2. (2) Records may not be added, edited, or deleted by any public user.
   3. (3) The desktop, network, and application security collectively shall prevent any record modification by a public user.

   4. (4)

      1. (A) Public users shall not introduce foreign media such as floppy disks, CDs, DVDs, USB memory devices, or any other media to the county system.
      2. (B) This practice shall be prohibited by published policy and system configuration.

   5. (5)

      1. (A) The county may provide blank media for the purpose of transferring files from the computer system for public consumption.
      2. (B) Blank media should be approved in advance by the system administrator.

Codification Notes: “CD” means compact disc. "DVD" means digital video disc. "USB" means universal serial bus.