25 CAR § 60-104 – General Schedule (GS) 02 — Meeting records

(a) The agency, board, or commission that is in charge of the meeting is the party responsible for retaining the meeting records described in this section.
(b)
1. (1) The following record retention periods reflect the retention and disposition of the official record regardless of media.
2. (2) Copies used for specific legal, fiscal, or administrative purposes may be either:
  1. (A) Retained using the retention for the official version; or
  2. (B) Scheduled separately if a different retention is required.

(c) Copies of these documents preserved only for convenience of reference or informational purposes may be discarded when no longer needed.

Record Number & Category Title	Description	Minimum Retention Period
GS 02001Meeting - Agenda and Minutes of Governing Bodies	Official agenda and minutes of public meetings‘Public meetings’ defined as set forth in the Arkansas Freedom of Information Act	Permanent
GS 02002Meeting - Notes of Governing Bodies	Official notes from which minutes are intended to be prepared of public meetings‘Public meetings’ defined as set forth in the Arkansas Freedom of Information Act	4 years
GS 02003Meeting - Supporting Documentation of Governing Bodies	Records received at public meetings of state agencies, boards, commissions, committees, and councils that include documentation of a substantive nature and are referenced in the minutes‘Public meetings’ defined as set forth in the Arkansas Freedom of Information Act	1 year