1. (a) Scope and applicability. This policy applies to the Office of Health Information Technology and all participating entities.

2. (b) Accepting amendments.

   1. (1) Each participating entity shall comply with applicable federal, state, and local laws and rules regarding the amendment of health information.

   2. (2)

      1. (A) If an individual or treating physician requests, and the participating entity accepts, an amendment to the health information, the participating entity, assisted by the office shall make reasonable efforts to inform other participating entities that accessed or received such information through the State Health Alliance for Records Exchange of the amendment within a reasonable time, if the recipient institution may have relied or could foreseeably rely on the information to the detriment of the individual.
      2. (B) Only the participating entity responsible for the record being amended may accept an amendment.
      3. (C) If one participating entity believes there is an error in the record of another participating entity, it shall contact the responsible participating entity.
3. (c) Application to BAs and contractors. Participating entities shall make this policy applicable to their BAs and to the contractors and subcontractors of their BAs as they deem appropriate through the terms of their BA agreements.

Codification Notes: This section, as promulgated prior to codification in the Code of Arkansas Rules contained a footnote to 25 CAR § 20-111(b)(1) as follows: “45 C.F.R. § 164.526”. This section, as promulgated prior to codification in the Code of Arkansas Rules contained a footnote to 25 CAR § 20-111(b)(1) as follows: "Arkansas Hospital RULES AND REGULATIONS FOR HOSPITALS AND RELATED INSTITUTIONS IN ARKANSAS 2007, Section 14. See : http://www.healthy.arkansas.gov/aboutADH/RulesRegs/Hospitals.pdf 14-1". "BA" means business associate.