(a)

1. (1) The Executive Director of the Arkansas Fire and Police Pension Review Board may add new qualified locations by December 15 of each year.
2. (2) A certified location continues in the allocation formula with the same area and population for the ten-year census period.
3. (3) The area of a certified location may change over the course of the ten-year census period.
4. (4) These changes may occur through annexation, deannexation, dissolution, or other possible area changes.
5. (5) Therefore, if these changes are reported and documented to the executive director by December 15 of a year, then a location can become certified using the changes in area and population in the next year’s allocation report.

(b)

1. (1) Only annexations certified by the Secretary of State’s office will be accepted as changes to the boundaries of an incorporated city or town.
2. (2) The date of certification must be before December 15 for the city to be considered an eligible location for that allocation period.
3. (3) Proof of the certified annexation shall be submitted by the city to the Census State Data Center as soon as possible after certification by the Secretary of State to ensure that the map reflects the current and correct boundaries.

4. (4)

   1. (A) A copy of the same items required by the Secretary of State’s office shall be provided to the Census State Data Center.
   2. (B) These items include:

(i) Petition order from the county containing the legal description of the property and the names of the property owners;

1. (ii) A decree of annexation;

   1. (iii) The city ordinance;

      1. (iv) Plat map;
      2. (v) Letter from the Secretary of State that these items have been received, accepted, and certified by their office; and
      3. (vi) Similar requirements would exist for other changes affecting an incorporated place (such as a new incorporation).
      4. (c) If a location does not provide the documentation for an annexation or other change and the location has a previously certified map of the location, the previously certified map and area will be used in the allocation report.