(a) Square footage.

1. (1) A comparison of the square footage required to satisfy department needs with the square footage available in a given facility.
2. (2) Space leased shall be no more than five-percent less or fifteen-percent greater than the department’s stated needs.
3. (3) Square footage required shall be determined according to 22 CAR § 114-105.

(b) Analysis of building facilities. An analysis of the sustainable and energy-efficiency qualities and condition of building facilities, including:

1. (1) Mechanical systems;
2. (2) Elevators;
3. (3) Toilets;
4. (4) Parking;
5. (5) Lighting;
6. (6) Public/common areas;
7. (7) Building envelope (roofs, window wall, windows, and doors);
8. (8) Location relative to associated departments;
9. (9) Availability of storage; and
10. (10) Proximity to the other related offices of association.

(c) Operational cost of occupying the space for the term of the lease:

1. (1) Annual square foot cost of the leased space;
2. (2) Cost of interior modifications or TI allowance (tenant improvement) provided by lessor;
3. (3) The availability of all utility services and their estimated cost if not included in the lease through utility history, if available by the lessor;
4. (4) Cost of janitorial services if not included in the lease;
5. (5) Any other factors which would affect the actual cost to the department, i.e., parking, additional electrical requirements, custom furniture and fixtures, etc.; and
6. (6) The information technology services needed by the requesting department.

(f) Handicapped accessibility and special accommodations.

1. (1) All buildings leased or rented in whole or in part for use by the state under any lease or rental agreement entered into shall be in accordance with the contractual terms and applicable accessibility guidelines.
2. (2) The lessee shall be required to provide an emergency evacuation auxiliary aid used by those employees who need assistance to safely exit state-owned property during emergency situations.
3. (3) The lessee is solely responsible for obtaining, maintaining, and training in the use of the auxiliary aid.
4. (4) Any necessary installation of an auxiliary aid shall be coordinated with the approval of the lessor.

(g)

1. (1) All leases shall be made pursuant to the Governor’s Executive Order 98-04 or Acts 1999, No. 34 to the extent applicable.
2. (2) Completed disclosure forms and all necessary documentation shall be sent to the Real Estate Services Section.
3. (3) All lessors and lessees shall be required to complete a disclosure certification form regarding their utilization of services of any real estate broker or brokers for all lease negotiations.