1. (a) Requests for payments from capital improvement funds shall be made using a payment document using the general accounting procedures pursuant to Arkansas Administrative Statewide Information System.

2. (b)

   1. (1) Each payment document shall indicate the Building Authority Division project number and be supported by the design professional’s certification of the contractor’s estimates.
   2. (2) Estimates must be broken down by units of work normally used to calculate the work accomplished during the invoicing period.

3. (c)

   1. (1) The design professional shall conduct site visits to determine the responsibility and performance required by the contract documents.
   2. (2) Refer to 22 CAR § 111-1606 for design professional’s project observation requirements.
   3. (3) Observations shall concur with the contractor’s payment request and shall be submitted in written form with the pay request.

4. (d)

   1. (1) Observation reports by design professionals are required once a month at a minimum.
   2. (2) The use of the standard AIA Document G-711 "Architect Field Report" or other approved form is acceptable.
   3. (3) Reports are to be maintained on file by the design professional and shall be provided to the owner/department and the Construction Section monthly.

   4. (4) Minimal observation reports shall include, but are not limited to the following phases of construction:

      1. (A) Foundation;
      2. (B) Roof deck;
      3. (C) Roofing and insulation;
      4. (D) Mechanical equipment installation;
      5. (E) Electrical equipment installation;
      6. (F) Prior to installation of interior wall, backfilling trenches, laying concrete, and ceiling finishes concealing the work, i.e., plumbing, electrical, and HVACR, shall be observed; and
      7. (G) Plumbing equipment and fixtures installation.

5. (e)

   1. (1) Contractor final pay requests must be approved by the design professional.
   2. (2) Payment requests shall be submitted by the contractor in one (1) original.

Codification Notes: "HVACR" means heating, ventilation, air conditioning, and refrigeration.