- (a) A member of the Construction Section may be available for preconstruction conferences.
- (b) All notices of conferences specifying the time, date, and location shall be delivered to the Building Authority Division no later than five (5) working days before the scheduled conference date.
- (c) Conferences shall be conducted at a location convenient to the site (department decision) with all parties (division, department project coordinator, contractor, and design professional) involved.
(d) All information significant to the project should be made available for discussion such as:
- (1) Subcontractors;
- (2) Applications for payments;
- (3) Payment procedures;
- (4) Change order process;
- (5) Construction time schedule;
- (6) Project superintendent or superintendents; and
- (7) Safety procedures.
- (e) The design professional shall provide the minutes of these proceedings to the parties involved.
- (f) The design professional shall deliver a copy of the minutes including the sign-in sheet to the Construction Section within five (5) business days of the meeting.