22 CAR § 112-405 – Design professional contract administration responsibilities

(a)
1. (1) After the design professional has received written approval from the Building Authority Division that the project has been approved for bid, the Construction Section shall set a bid opening date, time, and place prior to advertising for bids.
2. (2) Department officials, pursuant to 22 CAR § 112-103, shall coordinate bid dates with the Construction Section.
3. (3) Bids shall be solicited for the project in accordance with Arkansas laws and rules (refer to 22 CAR § 112-201(b)).
(b)
1. (1) One (1) copy of half-size plans and specifications shall be provided to the Construction Section within three (3) business days after the first advertisement or plan/specification disbursement.
2. (2) Failure to do so may cause a delay or cancellation of the bid opening.
3. (3) Any addenda to the plans and specifications must be reviewed and approved by the Construction Section prior to issuance.
4. (4) Design professionals shall submit addenda requiring a change in the scope of work in sufficient time to allow for appropriate division review and comment.
(c)
1. (1) If the bid plans and specifications have been modified during negotiations (after the bid opening but prior to the award of contract), then one (1) set of the modified plans and specifications shall be furnished to the Design Review Section for review and approval.
2. (2) Upon approval, a set of the final construction documents issued shall be provided to the Construction Section.
3. (3) Additionally, any modifications to the plans and specifications after the award of contract shall be submitted to the Design Review Section for review and approval.
4. (4) Upon approval, a set of plans and specifications shall be furnished to the Construction Section.
(d)
1. (1) Detailed instructions for design professionals can be found in 22 CAR § 111-101 et seq.
2. (2) The Construction Section will not approve bid opening time, place, or date without final plan review and approval from the Design Review Section.
3. (3) Observation reports shall be submitted by the design professional (refer to 22 CAR §§ 111-202, 111-207, and 111-1606).
4. (4) For payment of professional services, see 22 CAR § 111-309.
(e) Design professionals will complete all other contract administrative duties and responsibilities as noted in this subchapter and all other standard services and responsibilities pursuant to their professional services contract.