(a)
- (1) Every effort should be exerted to eliminate bid addenda.
- (2) If addenda are necessary, they should be issued as soon as possible but no later than twenty-four (24) hours before receiving bids.
- (b) Upon approval by the Construction Section, an addendum which only sets a later bid date may be issued any time before time has been called for the opening of bids.
(c)
- (1) In the event an addendum requires changes in the scope of the project, an appropriate extension of the bidding period should be granted.
- (2) Changes in the scope of the work or specifications shall require review and approval by the Design Review Section.
(d)
- (1) Design professionals are responsible for the issuance, not receipt, of any addenda and related documentation.
- (2) Issuance shall be by fax, hand delivered, electronic notification, or picked up by potential bidders who received plans and specifications from the official plan distribution entity.
- (e) No addenda shall be issued without the prior approval of the Construction Section.
- (f) Any addenda must be acknowledged on the bid form and the acknowledgment shall be stated during the reading of the bids.
- (g) Failure by the bidder to acknowledge all addenda shall be considered a nonresponsive bid.
- (h) While failure to acknowledge all addenda renders a bid nonresponsive, failure to acknowledge addenda which only sets a later bid date or time, or both, shall not be deemed to be nonresponsive.
- (i) Bidders are responsible for verifying whether any addenda were issued prior to submitting a bid.