22 CAR § 112-308 – Authority for opening bids

(a) The Building Authority Division is responsible for the supervision of opening bids unless the Construction Section has determined special justification exists, such as a critical emergency, allowing a department to open bids under 22 CAR § 112-103.
(b) The person authorized to read the bids shall first review the bid documents to determine if the bid is responsive.
(c) Items determining responsiveness include but are not limited to:
1. (1) Bid form is complete;
2. (2)
  1. (A) Applicable bid security is in the correct amount.
  2. (B) If a bid bond is utilized as bid security, the agent’s power of attorney as his or her authority shall be enclosed;
3. (3) Bid amount, numerically shown;
4. (4) Proper signatures;
5. (5) Addenda acknowledgement; and
6. (6) Applicable subcontractors are listed.
(d) Contractors submitting a bid must be licensed in accordance with the Contractors Licensing Board.
(e) If all documents appear to be properly submitted and executed, the official may proceed to read the bid.
(f) If any statutory formality is omitted, the bid should be declared nonresponsive and remain unread.
(g) Formalities other than statutory may be waived.