(a)

1. (1) To provide for effective management of floodplain development, it is essential that the Building Authority Division be informed about each flood event in sufficient detail to plan future developments and adjust the floodplain management program.
2. (2) Therefore, departments shall report each flood event to the division-designated floodplain administrator and to its respective insurance risk management representative.

3. (3) The report shall include but not be limited to the following items:

   1. (A) Date of the flood event;
   2. (B) Rainfall in inches and duration of rain in hours (if known);
   3. (C) A description of the damage to structures and facilities (include photos);
   4. (D)

(i) A map of the campus or site showing the boundaries and elevations of the flooding at high water.

1. (ii) If a map is not available, mark the high water at one-hundred-foot intervals along the perimeter and on structures that were partially flooded and notify the division.

   1. (iii) The division will attempt to locate a suitable map and assist the department with this documentation; and

   2. (E)

      1. (i) Attach copies of news articles or reports that indicate the magnitude of the flood.
      2. (ii) If an authoritative source such as the United States Army Corps of Engineers or National Weather Service designates the event as a particular frequency event such as a twenty-five-year, fifty-year, hundred-year event, or similar, include a copy of this information.

(b)

1. (1) It is not the intent of this policy to inhibit a department’s response to or recovery from a flood event.
2. (2) This report should be completed after the emergency is over and submitted no later than sixty (60) days after the event.
3. (3) However, a department may request a thirty-day extension if submitted in writing.

4. (4) The request should include:

   1. (A) The date of the event;
   2. (B) A brief description of the damages; and

   3. (C) The estimated date the full report can be submitted.

      1. (c)
5. (1) Once an insurance settlement has been determined, the department shall submit a supplement to the report noting the value of the total losses and the amount of the insurance settlement.
6. (2) This information is requested for tracking purposes only.