(1) Unless otherwise negotiated, basic programming costs for a project are not covered under basic services provided in a standard professional services contract.
(2) The department shall provide the design professional with a minimum program of all project requirements, including site and building requirements, a program of required spaces, their approximate size or square footage, and all needed functions required for the building or project site, including all basic electrical, lighting, heating, cooling, and building system requirements.
(3) This information should be provided prior to negotiating a contract with the design professional.
(4) Copies of this information shall be included in the plan review submittal to the Design Review Section for informational purposes.
(b)
(1) If the department cannot provide a minimum program as described above, the department may include under "Additional Services" to standard professional services contract a not-to-exceed cost for programming.
(2) This should be invoiced per the number of actual hours spent in preparation of the program, up to the not-to-exceed cost stated in the contract.
(3) The department should only incur this expense with the approval of the Design Review Section.
(c)
(1) When programming is provided by the department, review any needed corrections and compilations to the overall building program for site analysis, the addition of circulation space, mechanical equipment space, ancillary and storage space, and the like, as well as review and coordination of all electrical, lighting, heating, cooling, and building system requirements, shall be considered part of the schematic and design development phase furnished under basic services, unless otherwise approved by the Design Review Section.
(2) A copy of the program approved by the department project coordinator shall be included in the plan review submittal to the Design Review Section.