(a)

1. (1) In some instances, departments may elect to enter into a standard professional services contract with an architect, engineer, or consultant for multiple minor projects or minor projects which are time critical during the contract period.
2. (2) Do not use the phrases “Indefinite Delivery” or “Open End” when referring to these contracts.
3. (3) The use of these phrases implies that these contracts will not end.
4. (4) State contracts must have a finite term and cost.
5. (5) These types of contracts are referred to as design professional contracts as defined in Arkansas Code § 19-11-1001.

(b)

1. (1) These types of contracts are to provide professional services for small projects and additions, particularly renovation-type and maintenance-type projects, that do not exceed one million dollars ($1,000,000) in construction cost.
2. (2) These types of contracts are also applicable for feasibility studies, programming studies, budget estimates, technical assistance, emergency damage recovery projects, and other similar activities involving architectural or engineering expertise.

(c)

1. (1) Fees for each individual project under this type of contract should be based on a percentage of construction cost, lump sum, or an hourly (not-to-exceed) type contract.
2. (2) A detailed statement of work documents or task order assignment documents should be developed for each assignment defining the scope of the assignment, fee arrangement, completion time, and deliverables required from the consultant at the time of the project assignment.
3. (3) Fee payments should be closely audited to ensure they do not exceed the maximum allowable fee authorized by the assignment order.
4. (4) Terms for these contracts must remain the same for the duration of the contract period.