1. (a)

   1. (1)

      1. (A) When referred to in the following fee schedules, basic services shall be defined as follows and includes all the services of the architectural, landscape architect, civil, mechanical, electrical, and structural consultants under one (1) basic fee.
      2. (B) For review of funding and department programs, refer to 22 CAR § 111-402 – 111-405.

   2. (2)

      1. (A) Estimate of probable construction cost.
      2. (B) Provide a separate line item for each of the technical specification divisions.
   3. (3) Perform life cycle cost analysis of building components and systems in accordance with the Arkansas Energy Office of the Division of Environmental Quality rules for Energy Efficiency and Natural Resource Conservation, 22 CAR pt. 10, for new construction projects of a single building exceeding twenty thousand (20,000) gross square feet or aggregate buildings exceeding fifty thousand (50,000) combined square feet of occupied or conditioned space and renovation projects exceeding twenty thousand (20,000) gross square feet or aggregate buildings larger than fifty thousand (50,000) combined square feet of occupied or conditioned space where the estimated construction costs are more than fifty percent (50%) of the current replacement value.

   4. (4)

      1. (A) Schematic design, approximately fifteen percent (15%) complete.
      2. (B) To be submitted to the departments only for approval.

   5. (5)

      1. (A) Design development, approximately fifty percent (50%) complete.
      2. (B) Include an estimate of the annual operation costs and energy consumption of all utilities, using industry standard average energy use for the building type.
      3. (C) To be submitted to the departments only for approval.
   6. (6) Seismic design as required for projects to comply with Arkansas laws and the current Arkansas Fire Prevention Code, 12 CAR pt. 15.

   7. (7)

      1. (A) Construction documents.
      2. (B) One hundred percent (100%) complete documents to be submitted to the departments for review then submit to the Design Review Section for review and approval.
      3. (C) Include an up-to-date copy of the estimated annual operation cost and energy consumption submitted with the design development documents.
      4. (D) Consumption data shall be expressed in terms of total BTUH/SF/YR for new buildings and additions over twenty thousand square feet (20,000 ft²) and for renovations exceeding twenty thousand square feet (20,000 ft²) wherein the estimated cost of the renovation exceeds fifty percent (50%) of the insured value of the building.
      5. (E) For all other projects, consumptions shall be expressed as total BTUH/YR for the affected work.
   8. (8) Department reviews as applicable, which includes but is not limited to the Building Authority Division, the State Fire Marshal, and the Department of Health.
   9. (9) Advertisement, bidding of project, and contract negotiations as required to conform to the project funding.

2. (b) Basic services also includes periodic construction observation (site visits) by the prime design professional and all consultants at key critical times for that applicable portion of the work for which they are involved during construction and construction administration, including:

   1. (1) Contract, bonds, insurance requirements review, coordination of contract documents, and processing to the Construction Section;
   2. (2) Shop drawings and material submittal reviews by the appropriate design professional or consultant;

   3. (3)

      1. (A) Periodic observation reports, a minimum of one (1) per month, complying with 22 CAR § 111-1606, “Design professional project observation requirements”, prepared by the design professional and appropriate consultants and furnished to the department and the Construction Section.
      2. (B) Include subconsultant site visit or visits and observation report or reports which are provided with the prime design professional’s observation report and certification of contractor’s payment applications;

   4. (4)

      1. (A) Monitor and ensure that all department operations, orientation, training, and equipment manuals are submitted, reviewed, approved, and transmitted to the department.
      2. (B) Acknowledgment of this transmittal shall be included in the final closeout documents;
   5. (5) Receive for the department from the contractor "record" drawings and all project close-out items pursuant to 22 CAR § 112-501 – 112-505 and prepare a CD containing the record documents; and
   6. (6) Follow up inspection by all parties within thirty (30) days prior to the expiration of the one-year contractor’s warranty.

Codification Notes: "BTUH/SF/YR" means British Thermal Unit per hour per square foot per year. "BTUH/YR" means British Thermal Unit per hour per year. "CD" means compact disc.