(a)

1. (1) All plans shall be submitted to the Building Authority Division for review and approval prior to delivery to the contractor or construction manager for pricing.
2. (2) Refer to 22 CAR § 111-1501 et seq., for basic plan review submittal requirements.

(b)

1. (1) Projects not utilizing the fast track method shall be submitted to the Design Review Section when the plans and specifications are considered one-hundred-percent complete and ready for bidding or construction.
2. (2) The design professional shall make schematic design and design development submittals to the department as required to obtain approval by the department to proceed to final construction documents.
3. (3) The documents will be provided to preselected contractors for preparation of proposals to construct the facility.

(c)

1. (1) For projects utilizing a fast track methodology, the first review submittal shall consist of the documentation normally contained in a schematic design submittal.
2. (2) This first submittal shall contain sufficient information to adequately describe the scope and materials of the total project design.
3. (3) If the contract with the contractor has been implemented, a copy of that contract shall also accompany the submittal.

(d)

1. (1) For fast track projects, intermediate submittals shall be made at frequencies necessary to maintain the project schedule and appropriate quality control.
2. (2) This process may result in multiple partial submittals.
3. (3) Each partial submittal shall represent one (1) or more discrete portions of the work which can be designed, priced, and constructed independently of other portions without resulting in deconstruction or rework of the portions previously constructed.
4. (4) These individual packages shall be submitted when the plans and specifications for that element of the work is one-hundred-percent complete.

(e)

1. (1) The department project coordinator shall submit a schedule of the desired submittal review packages with the first review submittal.
2. (2) The schedule shall indicate the type of submittal package, i.e., site work, the estimated cost of that element of construction, the estimated date of submittal, and the date the contractor will require approved plans in order to maintain the desired construction schedule.
3. (3) Each submittal package will be labeled with the appropriate title and a volume number beginning with the first submittal which shall be labeled “Comprehensive Schematic Design-Volume 1”.
4. (4) The department shall follow the schedule submitted and approved by the division and shall update the full schedule timelines and cost estimates at each subsequent submittal.
5. (5) Deviations from the schedule require division approval.

(f)

1. (1) The contractor shall not begin work on a given element of the project until that package of documents has been approved to proceed by the Design Review Section.
2. (2) The plans and specifications issued to the contractor for construction shall be stamped “Approved for Construction”.

(g)

1. (1) At some point in the process of developing the plans and specifications, the contractor must establish a guaranteed maximum price (GMP) for the construction contract.
2. (2) When that point has been reached, the design professional shall issue a complete set of the documents used to generate that guaranteed price and label the cover as the “GMP Set” along with the issue date.
3. (3) Copies of this set of documents shall be forwarded to the department project coordinator, the contractor, the Design Review Section, and the Construction Section for record keeping.
4. (4) These documents will be the basis of reference for all future adjustments in the cost of the contract.
5. (5) It shall be noted that while changes in the documents may not constitute a change in the GMP, all changes must be documented by change order even if there is no increase or decrease in the contract sum.
6. (6) Approved plans and specifications must accompany all change orders submitted to the Construction Section.
7. (7) In addition, a copy of the Design Review Section’s approval to proceed letter shall be included with the change order documentation.