1. (a) While exceptions may occur, the following represents the minimum documentation required for most capital improvement projects.

2. (b)

   1. (1) Provide two (2) complete sets of all submittal documents and correspondence.
   2. (2) One (1) copy shall be in paper form and one (1) copy shall be in electronic form.
   3. (3) The electronic copy shall be submitted to the Design Review Section in a readable format which is acceptable to the Design Review Section such as Adobe Acrobat PDF format on one (1) or more CDs or portable electronic device.

3. (c)

   1. (1) Only documents that are considered one-hundred-percent complete shall be submitted for a review.

   2. (2) These submittals shall be ready to issue for bidding without requiring additional:

      1. (A) Notes;
      2. (B) Details; or
      3. (C) Other work.
   3. (3) Do not submit projects that are less than one-hundred-percent complete.
   4. (4) Plans and specifications approved at a final review should not require extensive or lengthy addenda to complete or change the scope of work and should not result in excessive change order requests due to uncoordinated documents or lack of information.

4. (d) The following documents shall be included in the Building Authority Division review submittal:

   1. (1) A completed copy of the Building Authority Division Review Submittal Cover Sheet;

   2. (2) Transmittal letter from the department project coordinator indicating that:

      1. (A) The information contained in the submittal package has been reviewed by the department;
      2. (B) The information complies with the project program; and
      3. (C) The final cost estimate is within the department’s project budget as described in the certification of available funds or the method of finance (MOF);

   3. (3)

      1. (A) One (1) copy of the professional services contract containing the:

5. (i) Initial contract;

   1. (ii) Attachments; and

      1. (iii) Amendments.
      2. (B) For projects executed under multiple-projects type contracts, include a copy of the task order assignment, delivery order, or letter of assignment issued to the design professional for this assignment.
      3. (C) If the design professional was engaged under a purchase order (in lieu of a standard contract form), submit a copy of the purchase order and attachments describing the services to be provided;

   2. (4)

      1. (A) An updated statement of the final estimated construction cost.
      2. (B) Cost figures should be broken down by division and section or subsystem components such as paving, windows, millwork, and painting as required to determine an accurate projection of cost.
      3. (C) As a minimum, provide a line item for each of the CSI Divisions and for the “General Conditions” contained in Division 0;

   3. (5)

      1. (A) A copy of the department program provided to the design professional along with any revisions and a copy of any pertinent meeting notes reflecting a change in the scope of work since the first submittal to the department.
      2. (B) Include a copy of the funding source noting any revisions since the first submittal;
   4. (6) If a feasibility study or predesign study was performed, submit a copy of the Building Authority Division approval letter for each study;

   5. (7)

      1. (A) Provide complete project manual containing all appropriate CSI Division specifications including Division 0 and the invitation to bid.
      2. (B) Be advised that a separate submittal of the invitation to bid, Division 0, and Division 1 specifications to the Construction Section will be required upon approval of the plan review submittal;

   6. (8)

      1. (A) Provide complete drawings as shown under 22 CAR § 111-1505.
      2. (B) All drawings and the project manual shall be stamped and signed by the appropriate design professional.
      3. (C) Provide a preliminary or Not-for-Construction over stamp of the design professional’s seal;
   7. (9) Submit copies of approval letters from all regulatory review entities; and
   8. (10) If the project site will be located in a floodplain, submit a copy of the permit application to develop in the floodplain in accordance with 22 CAR § 111-701 et seq.

Codification Notes: "CD" means compact disc. "CSI" means Construction Specifications Institute.