(a)

1. (1) Mechanical and electrical systems should be appropriate for the intended application regardless of the geographical location in the state.
2. (2) Location should be considered from a standpoint of availability of a competent service organization.
3. (3) Where critical replacement parts cannot be delivered within twenty-four (24) hours, consideration should be given to inventorying these parts on site.

4. (4)

   1. (A) However, it is not the intent of a capital improvement project to stock the department’s supply shelves.
   2. (B) Other sources of funds are available for that purpose.

(b)

1. (1) Systems shall be capable of meeting the intended operational parameters of the application year-round without requiring special seasonal reconfigurations.
2. (2) Controls should be clearly labeled and described to allow the operator to manage the system with a minimum of training.
3. (3) In all new system specifications, include a specific training time and course outline for the contractor to provide to agency personnel.
4. (4) It is recommended that all training classes on the control systems and the system operational concepts be supplemented with videotape information or with compact disk interactive training aids.
5. (5) This data should be customized for the particular application to avoid confusion and promote operational awareness.

(c)

1. (1) New design concepts, equipment, and materials should be carefully evaluated before incorporating them into a state project.
2. (2) While departments are not discouraged from incorporating new and innovative solutions to design problems, state projects should not be used as the proving grounds for new concepts or ideas.
3. (3) Therefore, if a department desires to try new design concepts or materials, the Design Review Section may approve such applications for the intent of observation to determine the suitability of such applications for other projects.
4. (4) Departments shall submit a written request for approval to the State Engineer for use of such new concepts or materials.

5. (5) The request shall include but not be limited to the following information:

   1. (A) A detailed description of the application or material;
   2. (B) Backup literature from the manufacturer or supplier;
   3. (C)

(i) A discussion of how this application differs from other applications utilizing conventional concepts or materials.

1. (ii) Include the unique features of each situation that led to selecting this concept or material;

   1. (D) A discussion of the expected cost difference between the conventional systems and the proposed systems;
   2. (E) A discussion of what benefits the department expects to achieve over the conventional systems approach; and
   3. (F) A discussion of how the department expects to monitor the application for verification of expected results.