(a)

1. (1) Advertising shall not be implemented until approved by the Design Review Section.
2. (2) The Design Review Section shall assign the solicitation process the appropriate request for qualifications (RFQ) number for tracking purposes.

3. (3) This RFQ number shall be:

   1. (A) Referenced on all documents and correspondence related to the selection process; and
   2. (B) Shown on the lower left-hand corner of the first page of the professional services contract.

4. (4) Any department requiring design professional services or other appropriate consultants, regardless of the nature of funding, shall submit by letter their intentions, and request "Authorization to Proceed" from the Design Review Section, providing the following information:

   1. (A) Department name and project;
   2. (B) Location of project;
   3. (C) Description of services desired;
   4. (D) Source of funding;
   5. (E) Description of the work to be accomplished and approximate square footage where applicable;
   6. (F) Approximate time frame for the anticipated need to start and complete the project;
   7. (G) Department project coordinator and telephone number;
   8. (H) Estimated cost of the construction project or estimated total fees that will be expended over the life of the contract; and
   9. (I) Acknowledgement that the department has the RFQ document ready for distribution.

(b) Draft of advertisement, name of newspapers advertising in, and deadline for submitting advertisement.

1. (1) Notice shall be placed on the Building Authority Division website.
2. (2) Published notices shall run at least one (1) time.
3. (3) The date of publication shall not be less than one (1) week before the day fixed therein for the receipt of the responses.
4. (4) See 22 CAR § 111-106, exception.

(c) The draft advertisement should contain but not be limited to the following information:

1. (1) Advertisement cost billing information from the department including the name, address, and phone number of the purchasing official to which all invoices should be submitted;
2. (2) Notice to the design professional as needed (i.e., architects, engineers, environmental consultants, or specialized fields such as electrical engineers);
3. (3) Name of the department, division, and location of the project, and RFQ number;
4. (4) A brief description of the project, including the approximate square footage for new construction or renovations and the desired services;
5. (5) The desired deadline for responses to the request for qualifications;
6. (6) Instructions for obtaining a copy of the request for qualifications package (i.e., website address, telephone number, contact name); and
7. (7) The name, address, and phone number of the department person to whom the responses should be directed.