(a)

1. (1) There are many facets to the development of the State Buildings Energy Management Program.

2. (2) The key program areas for energy efficiency in state facilities are:

   1. (A) Strategic energy planning;
   2. (B) Energy and water usage and cost tracking;
   3. (C) Life-cycle cost analysis;
   4. (D) Energy-efficient procurement practices;
   5. (E) Energy efficiency measures;
   6. (F) Building performance; and
   7. (G) Energy training.
3. (3) Reductions in energy use per square foot of gross floor area will be achieved through implementation of these key program areas.

(b) Strategic energy plans.

1. (1) The Arkansas Energy Office will require strategic energy plans from state agencies to insure state agencies have developed and implemented plans intended to reduce total energy consumption per gross square foot for existing state buildings by twenty percent (20%) by 2014 and thirty percent (30%) by 2017 based on energy consumption for the fiscal year 2008.

2. (2)

   1. (A) Strategic energy plans for all agencies will be submitted once every five (5) years to include annual updates each year on October 31.
   2. (B) The five-year plan and updates must be uploaded to the Arkansas Energy Office website, https://www.adeq.state.ar.us/energy/, for Arkansas Energy Office review and approval.
3. (3) All agencies are required to report unless specifically exempted by law.
4. (4) Each agency shall include in their strategic energy plan a description of the agency’s goals and strategies to meet the 2014 and 2017 goals and a plan for continued energy efficiency efforts.

5. (5) The plan must:

   1. (A) Document the current status of the agency in implementing energy efficiency improvements;
   2. (B) Report the success and challenges of the program to date; and
   3. (C) Describe the plans to continue improvements.

6. (6) At a minimum, the strategic plan must include the following:

   1. (A) Cover letter from the agency director, which includes a signed acknowledgement showing the director’s approval of the plan;
   2. (B) Explanation for why the agency has or has not achieved the goals of its strategic energy plan;
   3. (C) List of the energy efficiency projects planned for the next five (5) years and a timeline for completion of these energy projects; and
   4. (D) An updated inventory of facilities, which is required by agencies owning or leasing buildings.

7. (7)

   1. (A) An Excel template is provided on the Arkansas Energy Office website for this purpose.
   2. (B) A suggested strategic plan outline is provided in Appendix A.
   3. (C) More detailed templates and guidelines for plans will be available from the Arkansas Energy Office website.

(c) Energy usage and cost tracking using Energy Star Portfolio Manager (ESPM).

1. (1) ESPM shall be used by each agency to organize their data to establish a baseline of energy usage for fiscal year 2008 and track subsequent energy, water, and other utility usage and costs.

2. (2)

   1. (A) Each agency must establish accounts in ESPM.
   2. (B) To establish accounts, facility and utility bill data must be gathered and entered into the accounts, starting with data for July, 2007.
   3. (C) These accounts must be updated on a monthly basis.
3. (3) The energy manager in each agency will be the point of contact for information in this database.

4. (4)

   1. (A) Agencies will give the Arkansas Energy Office share permission to view and use the account data in ESPM.
   2. (B) This data will allow verification of the energy savings by the agency for each facility and will be aggregated to show the energy savings by an agency and state agencies as a whole.

5. (5)

   1. (A) The Arkansas Energy Office will consider changes in the baseline of an agency on a case-by-case basis.
   2. (B) Requests for changes to the baseline should be forwarded to the Director of the Arkansas Energy Office.

(d) Life-cycle cost analysis (LCCA).

1. (1) An LCCA shall be performed by state agencies on all building energy and water designs related to state agency facilities.
2. (2) Methods for performing an LCCA are listed in Appendix C.

3. (3)

   1. (A) The Arkansas Energy Office requires the use of NISTIR 85-3273-21 Energy Price Indices and Discount Factors for Life-Cycle Cost.
   2. (B) Alternative LCCA methods and indices/discount factors may be used only upon approval by the Arkansas Energy Office.
4. (4) Projects must consider the economic life of the building system and components when making this determination.
5. (5) The results of the LCCA must be reported to the Arkansas Energy Office and the report must include economic assumptions used in the calculations.

(e) Energy-efficient procurement practices.

1. (1) Agency purchasing practices must provide the maximum interchangeability and compatibility of equipment components when energy management equipment is proposed for any facility of a public agency.
2. (2) This is not intended to require agencies to sole source purchasing of equipment or limit the agencies to only one (1) protocol, but to encourage open sources of energy management equipment consistently applied within any given state-owned building.

3. (3) The Office of State Procurement has developed policies, procedures, and standards to ensure that public agency purchasing practices include:

   1. (A) Requirements concerning the use of financial instruments for energy savings, including energy performance contracting that stipulates the delivery of measurable and predetermined energy savings;
   2. (B) Requirements to purchase equipment based on lists of energy-efficient product specifications for different categories of equipment;
   3. (C) Requirements to purchase equipment that has efficient energy consumption in all modes, including standby mode;
   4. (D)

(i) Using, where applicable, life-cycle cost analysis.

1. (ii) Procurement rules R11:19-11-229 and R3:19-11-234 describe requirements for life-cycle costing;

   1. (E) Requirements to replace or retrofit existing equipment with the equipment listed in subdivisions (e)(3)(B) and (C) of this section; and
   2. (F) Requirements to purchase or rent energy-efficient buildings or parts thereof.

2. (4) State agencies will implement a program whereby all of the following low-cost energy conservation measures shall be fully implemented no later than January 1, 2012:

   1. (A) Lighting systems to include:

      1. (i) The installation of exit signs that employ light-emitting diode (LED) technology;
      2. (ii) The replacement of incandescent light bulbs with compact fluorescent light bulbs; and
      3. (iii) Where appropriate, the installation of occupancy sensors or optical sensors;

   2. (B) Water systems to include:

      1. (i) The installation of aerators in sink faucets that reduce the flow of water to a rate of no more than five-tenths gallons per minute (.5 gpm);
      2. (ii) The installation of shower heads with a flow rate equal to or less than two gallons per minute (2 gpm);
      3. (iii) Where appropriate, the resetting of hot water heaters to a water temperature of one hundred thirty degrees (130°); and
      4. (iv) The training of staff to monitor the use of irrigation systems and to base the use of the system on the moisture content of the soil;

   3. (C) Heating, ventilation, and air conditioning (HVAC) systems.

      1. (i) For HVAC equipment that is subject to replacement, review the heat load calculation and proposed specifications for the replacement HVAC equipment to ensure that it is not oversized.
      2. (ii) For building automation systems that are programmable, provide the training to ensure that these systems are properly programmed and maintained; and

   4. (D) For retrofit of existing buildings that require no significant expenditure of funds:

      1. (i) Disconnect lamps in drink vending machines;
      2. (ii) Use power save feature on:

(b) (b) Monitors;

1. (c) (c) Copiers;

   1. (d) (d) Fax machines; and

(e) (e) Other office equipment; and

1. (iii) Purchase only Energy Star office equipment and appliances.

(f) Building performance — Energy audits, recommissioning, and retrocommissioning.

1. (1) Energy managers should periodically evaluate the performance of the facilities used by the agency.
2. (2) In order to perform an adequate investigation, the energy manager should determine if the facility needs justify an energy audit or a more intensive recommissioning or retrocommissioning.
3. (3) Proper evaluation of facilities will identify energy efficiency measures that need to be taken to improve the performance of the facility.

4. (4)

   1. (A) The Arkansas Energy Office recommends audits or commissioning activities be performed every five (5) years.
   2. (B) Appendix B contains supplemental information for the different levels of auditing that can be performed on buildings.
5. (5) The agency energy manager shall ensure that architects licensed by the Arkansas State Board of Architects, Landscape Architects, and Interior Designers or professional engineers licensed by the State Board of Licensure for Professional Engineers and Professional Surveyors are engaged to provide energy audit or commissioning services when such services involve the practice of architecture or engineering in accordance with the Arkansas Architectural Act, Arkansas Code § 17-15-101 et seq., and Arkansas Code § 17-30-101 et seq., respectively.

(g) Energy training.

1. (1) The Arkansas Energy Office will offer education and training as funds are available.

2. (2) The education program will include various levels of training relating to the:

   1. (A) Design;
   2. (B) Operation and maintenance of facilities;
   3. (C) Life-cycle cost analysis;
   4. (D) Energy audits;
   5. (E) Retrocommissioning; and
   6. (F) Energy management.

3. (3) The training will be open to:

   1. (A) Energy managers;
   2. (B) Chief financial officers;
   3. (C) Facility managers;
   4. (D) Capital project coordinators of public agencies;
   5. (E) Architects; and
   6. (F) Engineers.
4. (4) The Arkansas Energy Office shall develop one (1) level of education and training requirements for the chief financial officer of each public agency that is appropriate for the chief financial officer’s level of involvement in projects under this section.

5. (5)

   1. (A) The Arkansas Energy Office shall develop, for each public agency that is responsible for the payment of the agency’s utilities, another higher level of education and training requirements for the facility manager of the agency that is appropriate for the facility manager’s level of involvement in projects under this section.
   2. (B) This level of education and training shall also be a requirement for the capital project coordinator of an agency involved in a project under this section.
6. (6) The Arkansas Energy Office shall develop a highest level of education and training requirements for the architects and mechanical design engineers that are involved in the design of projects under this section that is appropriate for their level of involvement in these projects.