All licensed training providers must comply with the following minimum record keeping requirements:

1. (1)

   1. (A) Training course materials.

   2. (B) A licensed training provider must retain copies of all instructional materials used in the delivery of the classroom training such as:

      1. (i) Student manuals;
      2. (ii) Instructor notebooks; and
      3. (iii) Handouts;

2. (2)

   1. (A) Instructor qualifications.

   2. (B)

      1. (i) A licensed training provider must retain copies of all instructors' résumés and any documents referenced by the résumés, or, for published documents, a bibliography citation sufficient to allow for the documents to be located.
      2. (ii) Records must accurately identify the instructors that taught each particular course for each date that a course is offered;

3. (3)

   1. (A) Examinations.

   2. (B)

      1. (i) A licensed training provider must document that each person who receives an accreditation certificate for an initial training course has achieved a passing score on the examination.

      2. (ii) These records must clearly indicate:

         1. (a) (a) The date upon which the exam was administered;
         2. (b) (b) The training course title;
      3. (c) (c) The discipline for which the exam was given;

      4. (d) (d) The name of the person who supervised the exam;

         1. (e) (e) A copy of the exam; and
         2. (f) (f) The name and test score of each person taking the exam.
      5. (iii) The topic and dates of the training course must correspond to those listed on that person's accreditation certificate;

4. (4)

   1. (A) Accreditation certificates.

   2. (B) The licensed training providers shall maintain records that document:

      1. (i) The names of all persons who have been awarded certificates;
      2. (ii) Their certificate numbers;
      3. (iii) The disciplines for which accreditation was conferred;
      4. (iv) Training and expiration dates;
      5. (v) The training location; and

      6. (vi)

         1. (a) (a) A class photograph which clearly shows the faces of each student successfully completing the initial course and a caption identifying each attendee.
         2. (b) (b) The photo is not required for refresher courses required at Subpart 14 of this part;
   3. (C) The licensed training provider shall maintain the records in a manner that allows verification by telephone of the information required in subdivision (4)(B) of this section;

5. (5)

   1. (A) Verification of certificate information.
   2. (B) Providers of refresher training courses shall confirm that their students possess valid accreditation before granting course admission.
   3. (C) Licensed training providers offering the initial management planner or air monitor training courses shall verify that students have met the prerequisite training and certification at the time of course admission;

6. (6)

   1. (A) Records retention and access.
   2. (B) The licensed training provider shall maintain all required records for a minimum of three (3) years;
7. (7) The licensed training provider must allow reasonable access to all records required by this part and the MAP for the approval of asbestos training providers to the Division of Environmental Quality and the United States Environmental Protection Agency, on request;
8. (8) If a licensed training provider ceases to conduct training, the training provider shall notify the division and allow the opportunity for the division to take possession of that provider’s asbestos training records; and
9. (9) The division may require a training provider to produce copies or provide for inspection of any of the asbestos training records or materials listed in this section.