1. (a)

   1. (1) Braces will be purchased in accordance with informed choice upon the recommendation of the specific specialist in charge, i.e., an orthopedist in orthopedic cases or a neurologist in neurological cases.
   2. (2) Shoes are standard accessories for all leg braces if the braces attach to the shoes.
   3. (3) These shoes must be included in the brace purchase.
   4. (4) Repairs may be authorized for any eligible applicant upon a basic examination only, unless the basic examination indicates other consultations are necessary.

2. (b) Procedures — Braces.

   1. (1) Documentation of the action to be taken will be made in the case note.

   2. (2)

      1. (A) Check with the Access and Accommodations Section for parts in inventory for repair.
      2. (B) If not, refer to durable medical equipment vendor for repairs.

   3. (3)

      1. (A) Complete referral procedures for Access and Accommodations for an evaluation/assessment.
      2. (B) See Forms, Appendix E, and Special Programs, Appendix B.
   4. (4) Refer to the Arkansas Rehabilitation Services vendor list or secure W-9 from new vendor.
   5. (5) The case management system will generate the status moves after required data is keyed for appropriate status.
   6. (6) Key required information into the case management system for Arkansas Rehabilitation Services purchase authorization.

   7. (7)

      1. (A) When device/service is received, verify the individual received device/service and can use device.
      2. (B) Document in the ECF.

   8. (8)

      1. (A) When billing statement is received, key required information into the case management system for payment.
      2. (B) Support staff will be responsible for making payments.
      3. (C) Payment will not be processed without an attached bill from the vendor.

Codification Notes: “ECF” means electronic case file.