1. (a)

   1. (1) Arkansas Rehabilitation Services may purchase electric and manual wheelchairs and necessary repairs for the individual to proceed through the rehabilitation process.
   2. (2) Wheelchairs will be purchased as prescribed by the treating physician.
   3. (3) Purchases of specific wheelchairs will be consistent with the recommendation of the therapist and/or wheelchair specialist involved.
   4. (4) All requests for power wheelchairs will be referred to the Arkansas Career Training Institute’s physical therapy department.

2. (b) Procedures — Wheelchairs.

   1. (1) Documentation of the action to be taken will be made in the case note.

   2. (2)

      1. (A) Complete referral procedures for Access and Accommodation evaluation/assessment.
      2. (B) See Forms, Appendix E, and Special Programs, Appendix B.
   3. (3) Counselor will meet with individual to discuss findings of the assistive technology evaluation in accordance with informed choice and with similar benefits.

   4. (4)

      1. (A) Medical consultant’s review is required and in the ECF.
      2. (B) See Forms, Appendix E.
   5. (5) Refer to the Arkansas Rehabilitation Services vendor list or secure W-9 from new vendor.

   6. (6)

      1. (A) If wheelchairs or other durable medical equipment are purchased, a title of retention will be completed and attached to the ECF.
      2. (B) See Appendix E.
   7. (7) The case management system will generate the status move after required data is keyed for appropriate status.

   8. (8)

      1. (A) When device/service is received, verify the individual received device/service and can use device.
      2. (B) Document in the ECF.
   9. (9) Key required information into the case management system for Arkansas Rehabilitation Services purchase authorization.

   10. (10)

       1. (A) When device/service is received, verify the individual received device/service and can use device.
       2. (B) Document in ECF.
       3. (C) When billing statement is received, key required information into the case management system for payment authorization.
       4. (D) Support staff will be responsible for making payments.
       5. (E) Payment will not be processed without an attached bill from the vendor.

Codification Notes: “ECF” means electronic case file.