1. (a)

   1. (1) Vendors used for on-the-job training must be reputable, established firms that can supply the individual training in the selected job.

   2. (2) The counselor must choose only those training sites that have:

      1. (A) Proper equipment;
      2. (B) Sufficient work to ensure adequate practice for the individual to reach proficiency;
      3. (C) The trainer must possess the knowledge, skill, and ability to train the individual; and
      4. (D) Daily training period long enough for the individual to acquire the necessary skills.

2. (b) The counselor will consider:

   1. (1) The personality and skill of the trainer;
   2. (2) Attitude toward the individual;
   3. (3) Past success in training individuals; and
   4. (4) Willingness of the employer to hire the individual when trained.

3. (c)

   1. (1) Arkansas Rehabilitation Services will pay an on-the-job training fee to the vendor for providing instruction to the individual to help them reach a skilled proficiency level in the work area selected.
   2. (2) Arkansas Rehabilitation Services can pay the individual’s salary or wages at a negotiated rate.

4. (d)

   1. (1) The vendor must put the individual on the payroll and pay the same starting wage that is paid to other new employees.
   2. (2) The training fee should be equal or above the current minimum wage amount.
   3. (3) The individual must be offered the same benefits as other employees.
   4. (4) The trainee has the same responsibilities as all other employees.
5. (e) Satisfactory performance in a nonacademic program will be documented by a progress report indicating satisfactory progress in the training program.

6. (f) Procedures — On-the-job training.

   1. (1) The counselor will utilize the Arkansas Rehabilitation Services-approved on-the-job training (OJT) contract.

   2. (2)

      1. (A) The counselor will negotiate with the vendor the training fee and the length of the on-the-job program.
      2. (B) The fee and time period should be kept to a minimum.
   3. (3) Documentation of the action to be taken will be made in the case note.
   4. (4) Refer to the Arkansas Rehabilitation Services vendor list or secure W-9 from new vendor.
   5. (5) The case management system will generate the status move after required data is keyed for Status 18.
   6. (6) Key required information into the case management system for Arkansas Rehabilitation Services purchase authorization.

   7. (7)

      1. (A) When billing statement is received, verify the individual received the service.
      2. (B) Document in the ECF.

   8. (8)

      1. (A) Key required information into the case management system for payment.
      2. (B) Support staff will be responsible for making payments.
      3. (C) Payment will not be processed without an attached bill from the vendor.

   9. (9)

      1. (A) The training vendor will provide a monthly progress report to the counselor with appropriate billing forms.
      2. (B) The counselor will not process payment for on-the-job training without proper progress reports.

Codification Notes: “ECF” means electronic case file.