1. (a)

   1. (1) Arkansas Rehabilitation Services may purchase training for qualified individuals in cosmetology/barber schools capable of providing training necessary for the individual to attain the vocational objective.
   2. (2) Cosmetology/barber schools must have the ability to accept federal financial aid as a comparable benefit.
   3. (3) Arkansas Rehabilitation Services requires a copy of the school’s program costs and student financial aid grant eligibility or ineligibility be placed in the individual's ECF by the time of plan development.
   4. (4) Tuition will be authorized and paid at an hourly rate.
   5. (5) Billing will be processed only with receipt of a monthly progress report verifying the number of hours the individual attended.

2. (b)

   1. (1) The manager’s approval is required if extenuating circumstances occur such as changes or expenses beyond the agreed rate, or additional training time to meet the required one thousand five hundred (1,500) hours.
   2. (2) For an exception form refer to Appendix G.
3. (c) Satisfactory performance in a nonacademic program will be documented by a progress report.

4. (d) Procedures — Cosmetology/barber school.

   1. (1) Documentation of the action to be taken will be made in the case note.

   2. (2)

      1. (A) A copy of the school's program costs will be attached to the ECF by the time of plan development.
      2. (B) Tuition will be paid at an hourly rate.
   3. (3) The case record must document the school's student financial aid eligibility or ineligibility.
   4. (4) The award/denial letter/student financial aid will be obtained and attached to the ECF.
   5. (5) Responsibility of vocational training students.
   6. (6) Refer to the Arkansas Rehabilitation Services vendor list or secure W-9 from new vendor.
   7. (7) The case management system will generate the status move after required data is keyed for Status 18.
   8. (8) Key required information into the case management system for Arkansas Rehabilitation Services purchase authorization.

   9. (9)

      1. (A) When billing statement is received, verify the individual received the service.
      2. (B) Document in the ECF.

   10. (10)

       1. (A) Key required information into the case management system for payment.
       2. (B) Support staff will be responsible for making payments.
       3. (C) Payment will not be processed without an attached bill from the vendor.
   11. (11) Refer to out-of-state policy limitations, if necessary.
   12. (12) Complete annual review documenting any changes to the IPE.
   13. (13) Update the RS16 Financial Resources Form at annual review.

Codification Notes: “ECF” means electronic case file.