1. (a)

   1. (1) Arkansas Rehabilitation Services may purchase training for qualified clients in any business school or college capable of providing the training necessary for the client to attain the vocational objective.
   2. (2) Satisfactory performance will be documented by a progress report.

2. (b) Procedures — Business schools or colleges.

   1. (1) Documentation of the action to be taken will be made in the case note.

   2. (2)

      1. (A) The individual will provide the counselor with documentation of any financial aid awards and scholarships.
      2. (B) This documentation can include:

3. (i) College award letter;

   1. (ii) Student financial grant response letter; and

      1. (iii) Online student financial aid printouts or copies of student financial aid grant application forms.
      2. (C) Attach documents to the ECF.
   2. (3) The counselor and the individual will complete the College Student’s Responsibilities Form prior to the first semester and then each fall semester.
   3. (4) Refer to the Arkansas Rehabilitation Services vendor list or secure W-9 from new vendor.

   4. (5)

      1. (A) If specialized equipment, i.e., computers, software, etc., is purchased a title of retention will need to be completed and attach the documents to the ECF.
      2. (B) See Appendix E.
   5. (6) The case management system will generate the status move after required data is keyed for Status 18.
   6. (7) Key required information into the case management system for Arkansas Rehabilitation Services purchase authorization.

   7. (8)

      1. (A) When billing statement is received, verify the individual received the service.
      2. (B) Document in the ECF.

   8. (9)

      1. (A) Key required information into the case management system for payment.
      2. (B) Support staff will be responsible for making payments.
      3. (C) Payment will not be processed without an attached bill from the vendor.
   9. (10) Refer to out-of-state policy limitations, if necessary.
   10. (11) Complete annual review documenting any changes to the IPE.
   11. (12) Update the RS16 Financial Resources Form at annual review.

Codification Notes: “ECF” means electronic case file. "IPE" means individualized plan for employment.