(a)

1. (1) The coding of agency vendor warrants for hard copy pickup is a “by exception only” procedure that requires the Commissioner of Arkansas Rehabilitation Services’ approval via the Chief Fiscal Officer.
2. (2) The vast majority of warrants are processed and mailed out through the State Treasury to the address listed on the vendor’s W-9 form.
3. (3) Warrant pickups should be limited to situations that require hand delivery, such as program stipend or scholarships presented at awards ceremonies, or other similar situations.
4. (4) Again, ultimate approval of each case rests with the commissioner of the agency.

(b)

1. (1) A justification memo from the manager requesting to the commissioner is required.
2. (2) The memo should explain fully the requirement and sufficient justification to support approval.
3. (3) All memos should be routed to the Chief Fiscal Officer for review prior to submission to the commissioner.