(c) Participants’ records shall contain the following information:

1. (1) Application form that includes participant’s:

   1. (A) Name;
   2. (B) Date of birth;
   3. (C) Address;
   4. (D) Name of parent or guardian;
   5. (E) Telephone numbers, home and business;
   6. (F) Work hours of parents or guardians; and
   7. (G) Date of enrollment in facility;
2. (2) The name, address, and telephone number (home and business) of a responsible person to contact in an emergency if the parent or guardian cannot be located promptly;
3. (3) Name, address, and telephone of participant’s physician or emergency care facility;

4. (4)

   1. (A) Written permission of parent or guardian authorizing emergency medical care and transportation of participant for emergency treatment.
   2. (B) This authorization shall accompany participants anytime they are transported;
5. (5) Name or names of persons authorized to pick up participant;
6. (6) Permission slips signed by parent or guardian authorizing the participant to be taken on specific field trips;
7. (7) Pertinent medical history on the participant;

8. (8)

   1. (A) A record of all accidents, incidents, or injuries indicating the:

(i) Location;

1. (ii) Time of day; and

   1. (iii) Area or piece of equipment where the incident occurred.
   2. (B) A copy of this shall be given to the parent on the day of occurrence;
2. (9) Any legal or medical documentation that has been given to the facility by the parent or legal guardian regarding the care of the participant;
3. (10) Written permission for the facility to photograph or videotape their child, if applicable;
4. (11) Written permission for the facility to place photos and video recordings of their child on social media websites, if applicable; and
5. (12) An authorized record of up-to-date immunizations or documentation of a religious, medical, or philosophical exemption from the Department of Health.