(a)

1. (1) The childcare facility shall maintain a record for each child in care, which shall be on-site.
2. (2) Records for children no longer enrolled may be maintained off-site.

(b) Children’s records shall contain the following information:

1. (1) Application form which includes:

   1. (A) Child’s name;
   2. (B) Date of birth;
   3. (C) Address;
   4. (D) Name of parent or guardian;
   5. (E) Telephone numbers of home and business;
   6. (F) Work hours of parents or guardians; and
   7. (G) Date of enrollment in facility;
2. (2) The name, address, and telephone numbers of home and business of a responsible person to contact in an emergency if the parent or guardian cannot be located promptly;
3. (3) Name, address, and telephone number of child’s physician or emergency care facility;

4. (4)

   1. (A) Written permission of parent or guardian authorizing emergency medical care and transportation of child for emergency treatment.
   2. (B) This authorization shall accompany children anytime they are transported;
5. (5) Name or names of persons authorized to pick up child;
6. (6) Permission slips signed by parent or guardian authorizing the child to be taken on specific field trips;
7. (7) Pertinent medical history on the child;

8. (8)

   1. (A) An authorized record of up-to-date immunizations or documentation of a religious, medical, or philosophical exemption from the Department of Health.
   2. (B) Updated immunization schedules will be provided as changes are received from the department;

9. (9)

   1. (A) A written record of all significant changes in the child’s physical or emotional state and accidents, incidents, or injuries, indicating the date, location, time of day, area, or piece of equipment where the incident occurred.
   2. (B) A copy of this shall be given to the parent on the day of occurrence;
10. (10) Any legal or medical documentation that has been given to the facility by the parent or legal guardian regarding the care of the child;
11. (11) Written permission for the facility to photograph or video tape their child, if applicable;
12. (12) Written permission for the facility to place photos and video recordings of their child on social media or other websites, if applicable;
13. (13) Infant feeding documentation shall be maintained for at least one (1) year; and
14. (14) Documentation of distribution of shaken baby syndrome information to all parents of infants in accordance with Carter’s Law, Acts 2013, No. 1208.