Documentation of delivered service session
Effective Sep 5, 2025Ark. R. 2025-14 (eff. September 5, 2025)Arkansas Code § 20-14-503; Arkansas Code § 6-87-101
- (a) Delivered services notes are the required documentation verifying that a service on a child’s and family’s current IFSP was provided as described in the IFSP and delivered in a way that supports parent and caregiver capacity to help their child learn and develop.
(b)
- (1) The local provider program or their delegate must key in the delivered services note in the child’s electronic record in the state-approved data system within thirty (30) calendar days from each home or community visit (service session) or service session provided in a nonnatural environment with required justification.
(2) The delivered services note must include at minimum, the following documentation:
- (A) The date of the home or community visit (service session) and beginning and ending time;
- (B) The name and credentials of the therapist or therapy assistant providing the service;
- (C) The name of the parent and, or, or both other caregiver or caregivers who participated in the visit (session);
- (D) A description of the consulting, coaching, or training provided to the participating parent or other caregiver on how to apply the early intervention strategies described in the child’s IFSP within typical daily activities;
- (E) The IFSP goal or goals and objectives worked on or addressed in the home or community (service session);
- (F) A description of child progress, participation, successes, needs in that visit and, or, or both service session; and
- (G) A description of what the parent or other caregiver or caregivers present and participating will work on between visits and, or, or both service sessions.
- (c) The lead agency may refuse to fund or reimburse early intervention services that have not been documented in the child’s electronic record.