(a) Prior to the child’s and family’s exit from First Connections, the service providers on the IFSP team must ensure the following are entered into the child’s electronic record in the state-approved data system:

1. (1) The reason for exit;
2. (2) The final Child Outcomes Summary rating;
3. (3) Documentation of transition conference convened no later than ninety (90) days prior to the child’s third birthday and notice of transition conference meeting outcome (when applicable); and
4. (4) All required documentation and any needed case notes.

(b)

1. (1) If a child exits First Connections more than six (6) months prior to the child’s third birthday and does not have a transition conference, then the service coordinator must convene an exit conference to meet exit requirements.

2. (2) An exit conference must include the:

   1. (A) Parent;
   2. (B) Service coordinator;
   3. (C) Service provider; and
   4. (D) Any other individual or individuals the parent grants consent to share information with requests to attend.

3. (3)

   1. (A) The only justification for failure to convene an exit conference prior to the child’s exit from First Connections is a documented exceptional family circumstance.
   2. (B) The exit conference must be held as soon as possible after the exceptional family circumstance has been resolved.
4. (4) The exit conference may be held in person or by any other means that is acceptable to the parent and other participants.