(b)

1. (1) The only justifications for failing to hold the transition conference at least ninety (90) days before the child’s third birthday are:

   1. (A) Exceptional family circumstance documented in the child’s electronic record in the state-approved data system;
   2. (B) The child’s referral to First Connections was received less than ninety (90) days from the child’s third birthday.
2. (2) The transition conference must be held as soon as practicable after the circumstances causing exceptional family circumstance no longer exist or, in the case of late referral to early intervention, the transition conference is held as soon as possible after the child’s Part C program eligibility has been determined by the IFSP team.

(d) The transition conference must include the following individuals:

1. (1) A parent;
2. (2) A service coordinator;
3. (3) An LEA representative, representative of another program, or three to five (3 – 5) age service to which the child may transition;
4. (4) Other IFSP team members; and
5. (5) Individual or individuals the parent has identified to include and has granted consent to release information to who are familiar with options for children ages three through five (3 – 5).

(f)

1. (1) The transition conference must be held in a setting and at a time convenient to the parent.
2. (2) Prior written notice of the transition conference must be provided to all participants at least fourteen (14) days in advance.
3. (3) It must be documented in the child’s electronic record if the parent requests that a transition conference be held before receiving prior written notice.