(a) An EIDT must maintain a personnel file for each employee that includes:

1. (1) A detailed job description;
2. (2) All required criminal background checks;
3. (3) All required Child Maltreatment Central Registry checks;
4. (4) All required Adult and Long-term Care Facility Resident Maltreatment Central Registry checks;
5. (5) All conducted drug screen results;
6. (6) A signed statement that employee will comply with the EIDT’s drug screen and drug use policies;
7. (7) A copy of current state or federal identification;
8. (8) A copy of valid state-issued driver’s license if driving is required in the job description;
9. (9) Documentation demonstrating that the employee received all training required in 20 CAR § 537-303;
10. (10) Documentation demonstrating that the employee obtained and maintained in good standing all professional licensures, certifications, or credentials required for the employee or the service the employee is performing; and
11. (11) Documentation demonstrating that the employee meets all continuing education, in-service, or other training requirements applicable under this part and any professional licensures, certifications, or credentials held by that employee.

(b) An EIDT must ensure that each personnel record is kept confidential and available only to:

1. (1) Employees who need to know the information contained in the personnel record;
2. (2) Persons or entities who need to know the information contained in the personnel record;
3. (3) The Division of Provider Services and Quality Assurance and any governmental entity with jurisdiction or other authority to access the personnel record;
4. (4) The employee; and
5. (5) Any other individual authorized in writing by the employee.

(d)

1. (1) An EIDT may use electronic records in addition to or in place of physical records to comply with this part.
2. (2) An EIDT provider that uses electronic records must take reasonable steps to backup all electronic records and reconstruct a personnel record in the event of a breakdown in the EIDT’s electronic records system.