(a) A missing transitional employment assistance (TEA) warrant is defined as one (1) that:

1. (1) The participant has not received within three (3) working days from the first of the month; or
2. (2) Was received but was lost or stolen prior to the participant cashing or depositing it into a bank account.

(b) The following procedures shall be used in replacing such warrants:

1. (1) On or after the third working day of the month, participants who have not received their TEA warrant for that month must report such fact to the county office;

2. (2)

   1. (A) At the time of the report of the missing warrant, the county office will inquire to the TEA Pay History Screen (WADC) to determine if the warrant has been returned to the Central Office.
   2. (B) If the warrant has been returned, it may be released via the Check Action Screen (WACA).
   3. (C) Any address correction must be entered to WACE before the check is released via WACA;

3. (3)

   1. (A) If the warrant has not been returned to the Central Office, the county office will prepare Section A of Form DCO-80 and issue to the participant.
   2. (B) The participant will be responsible for completion of sections B and C.
   3. (C)

(i) Section B will be completed by a member of an appropriate local law enforcement agency.

1. (ii) A local law enforcement agency is defined as a:

(b) (b) County sheriff’s office in communities where there is no police department.

1. (D) The form will be returned to the county office;

2. (4)

   1. (A) Upon receipt of the completed DCO-80, forms AOS-2 (Notice of Lost Warrant) and AOS-3 (Bond for Reissuing Warrants) will be completed.
   2. (B) Note that all forms must be notarized; and

3. (5)

   1. (A) Once all forms are completed, the county office will again inquire the TEA Pay History Screen (WADC) to determine if the check has been returned.
   2. (B) If the check has been returned, destroy all forms and release the check via the Check Action Screen (WACA).

   3. (C) If the check is still outstanding, forward all forms to the Secretary’s Office of the Department of Human Services, Program Support, Slot # 3350.

      1. (c) Warrants reported missing on the third working day of the month and determined uncashed by the office of the Auditor of State may be reissued beginning the fourteenth day of the month, but in any event such warrants must be reissued by the twenty-first day of the month.
      2. (d) Subsequent reported missing warrants determined uncashed by the office of the Auditor of State may be reissued eleven (11) days after the initial report but must be reissued within eighteen (18) days after the initial report to the county office.

(e)

1. (1) Warrants reported missing on the third working day of the month and determined cashed by the office of the Auditor of State shall be reissued by the twenty-first day of the month.
2. (2) Warrants reported missing subsequent to the third working day of the month and determined cashed by the office of the Auditor of State shall be reissued within eighteen (18) days from the date such fact was reported to the county office.
3. (3) The participant shall be instructed that if the original TEA warrant is received, the participant must immediately notify the county office.

4. (4)

   1. (A) If the Form DCO-80 has not been forwarded to the Secretary’s Office of the Department of Human Services, Program Support, it should be voided and placed in the case record with a notation that the warrant was subsequently received.
   2. (B) This form should be retained for one (1) year.
   3. (C) If the Form DCO-80 has been forwarded to the Secretary’s Office of the Department of Human Services, Program Support, then the warrant will be forwarded to this section and a duplicate warrant issued.