(a)

1. (1) On-the-job training (OJT) is a core activity defined as training in the public or private sector given to a paid employee engaged in productive work and that provides knowledge and skills essential to the full and adequate performance of the job.
2. (2) The OJT work activity is designed to provide participants with training that will be essential to permanent employment.

3. (3)

   1. (A) Under OJT, the participant is hired by a private or public employer.
   2. (B) While engaged in productive work, the participant receives training that provides knowledge or skills essential to the performance of that job.

(b)

1. (1) Participants in this work activity will receive training and supervision in an occupation for which an employer would normally hire skilled workers.
2. (2) While participating in OJT, the person will be paid at the same rate as other employees performing the same or similar jobs.

(c)

1. (1) The local office may develop its own OJT worksites or accept placements at worksites developed by other agencies.
2. (2) Participant must comply with all worksite requirements in order to be in compliance with TEA.
3. (3) Failure to be in compliance without good cause could result in imposition of the noncompliance sanction.

(d)

1. (1) At worksites developed by the local office, up to half of the wages paid by the employer may be reimbursed by the Transitional Employment Assistance Program.
2. (2) Local offices should use TEA-1437, On-the-Job Training Agreement, when setting up worksites.
3. (3) The signed agreement must be in place before the participant can engage in the OJT work activity.
4. (4) The participant will be required to verify hours of participation.
5. (5) Refer to 20 CAR § 502-511.

(e)

1. (1) Participation in the OJT work activity is limited to a maximum of six (6) months during a twelve-month period.
2. (2) The local office manager may approve a one-time extension of up to ninety (90) days for participation in OJT.
3. (3) The level of participation in this activity must be at least the minimum number of hours per week as specified with a maximum of forty (40) hours per week.

(g) On-the-job training worksite development.

1. (1) The local office will have responsibility for marketing and developing OJT worksites for the Transitional Employment Assistance Program.

2. (2)

   1. (A) Local office staff will negotiate OJT/employment agreements with employers in their area, i.e., city, county, multi-county.
   2. (B) Private and public employers may be used when developing OJT agreements.
   3. (C) Form TEA-1437, On-the-Job Training Agreement, will be used to outline the proposal.

3. (3) In negotiating agreements, the local office will ensure that the employer understands that the purpose of the agreement is to:

   1. (A) Provide an opportunity for transitional employment assistance (TEA) participants to obtain training and job supervision;
   2. (B) Encourage their participation by providing a mechanism by which TEA participants become self-sufficient employees; and
   3. (C) Provide employment to participants upon satisfactory completion of the on-the-job training.
4. (4) The local office representative and employer will complete and sign the Form TEA-1437, On-the-Job Training Agreement.

(h) Approval process/procedures for OJT/employment agreements.

1. (1)

   1. (A) Once the TEA-1437, On-the-Job Training Agreement, has been negotiated, it will be submitted to the local office manager for approval.
   2. (B) The local office manager will review and make a decision within three (3) working days.

2. (2)

   1. (A) The local office will monitor the participation at the OJT employment site through contact with the training supervisor.
   2. (B) This contact will be conducted at least once each month either by telephone or in person.

(i) Monitoring and employer billing/reimbursement for OJT.

1. (1)

   1. (A) The local office will monitor participation through contact with the employer.
   2. (B) This contact may be by phone or on-site visits to the worksites.
   3. (C) At a minimum, participation should be checked at least biweekly while the participant is engaged in this activity.

2. (2)

   1. (A) Participation will be documented biweekly using the TEA-1407, Participant Time Card/Progress Report.
   2. (B) Both the employer and participant will sign the TEA-1407, Participant Time Card/Progress Report.
   3. (C) The document will be submitted biweekly to the Program Eligibility Specialist.
   4. (D) The time card/progress report will document the participant’s actual hours, performance, progress, and intensity of the supervision and instruction provided.
   5. (E) Employers are also requested to provide an overall evaluation of the participant’s performance in this report.
   6. (F) The signed document will be retained in the participant’s case file.
3. (3) Employers will submit monthly billing to the local office by the fifth working day of the month following the month of service.
4. (4) The rate of reimbursement by TEA to employers will be limited to no more than fifty percent (50%) of the wages paid by the employer to the participant during the period of the OJT.

5. (5)

   1. (A) Billing for reimbursement will be submitted on the TEA-187, Billing and Routing Sheet.
   2. (B) The participant’s name, number of hours/day worked, rate of pay, and total owed will be included on the bill.
   3. (C) The TEA-187 will be completed with an original and two (2) copies.
   4. (D) Employers will submit the bill to the local office.
   5. (E) The local office manager will review and approve, by signature and date, billings submitted by the employer.
   6. (F) Review and approval will be completed within three (3) working days of receipt by the local office manager.
   7. (G) Upon approval by the local office manager the reimbursement will be keyed to the WISE system.