(a)

1. (1) As with cases that are reaching the state twelve-month time limit, an extensive staffing focusing on progress and activities that will best achieve employment by the time the participant reaches the time limit will be conducted on cases nearing the sixty-month time limit.
2. (2) Other individuals or agencies that have been involved with the participant will be invited to the staffings.
3. (3) If these participants are unable to attend the case staffing, the Program Eligibility Specialist will obtain information regarding their involvement and the participant’s activities and progress by phone, email, etc.
4. (4) During the staffing, all information to be used to determine if a hardship extension is appropriate will be collected.

(b)

1. (1) Cases in deferred status and not counted in the state count should be staffed at six-month intervals based on the federal count, as they are subject to the federal time limit.
2. (2) Therefore, these cases should be staffed every six (6) months in the same manner as the cases that are subject to the state count.

(c) Case staffings at 42, 48, and 54 months.

1. (1)

   1. (A) The report provided to the local office each month listing cases and the number of months a participant has received transitional employment assistance (TEA) will be used to identify the cases that have reached forty-two (42), forty-eight (48), fifty-four (54), and fifty-eight (58) months on the federal count.
   2. (B) The local office will use the information on the report to schedule case staffings.
   3. (C) Prior to scheduling a staffing, the Program Eligibility Specialist should ensure that the count on the report and on the TEA payment count (TEPC) screen is the correct count according to the information that is contained in the case record.
   4. (D) If the count is not correct, the local office contacts the Temporary Assistance for Needy Families Policy Unit to request a TEPC count correction.

2. (2)

   1. (A) Cases that reach the forty-second month due to being in deferred status will have subsequent staffings at forty-eight (48), fifty-four (54), and fifty-eight (58) months unless the circumstances change.
   2. (B) If the circumstances are expected to change earlier, the staffing schedule can be adjusted accordingly.
   3. (C) These case staffings will be completed in the same manner as the three-month, six-month, and ten-month staffings until the case reaches the fifty-eighth month.
   4. (D) The decision to extend beyond the sixty-month time limit will be made following the fifty-eight-month case staffing.
   5. (E) For the forty-two-month, forty-eight-month, and fifty-four-month case staffings, the Program Eligibility Specialist will complete form TEA-196, Pre-Staffing Summary Report, prior to the staffing and form TEA-197, Case Management Staffing Documentation.
   6. (F) Even though no extension decision will be made during these staffings, form TEA-198, Time Limit Case Review Checklist, will be completed for documentation.

3. (3)

   1. (A) Cases that reach the forty-second month due to being extended beyond the twelve-month time limit will also have subsequent staffings at forty-eight (48), fifty-four (54), and fifty-eight (58) months.
   2. (B) The Program Eligibility Specialist will complete form TEA-196, Pre-Staffing Summary Report, prior to the staffing.
   3. (C) The Program Eligibility Specialist will complete form TEA-197, Case Management Staffing Documentation and TEA-198, Time Limit Case Review Checklist, during the staffing.
   4. (D) The information obtained during the staffing and documented on these forms will be used when determining whether or not to grant another extension.
4. (4) Decisions to grant extensions to the cases following the forty-two-month, forty-eight-month, and fifty-four-month staffings will be based on extension reasons listed in 20 CAR § 503-109.

(d) Case staffing at 58 months.

1. (1) A case staffing will be completed during the fifty-eighth month of cash assistance to determine if a hardship extension to the sixty-month time limit will be given.
2. (2) The Program Eligibility Specialist will complete forms TEA-196, Pre-Staffing Summary Report, TEA-197, Case Management Staffing Documentation, and TEA-175, 58th Month Time Limit Case Review, during the staffing.