If a check has been returned by the post office to the Office of Finance, the following procedures will be followed:

1. (1)

   1. (A) Upon receipt of a returned check issued through AASIS, the Office of Finance will access the Check Register (RSCR) screen and key “U” indicating the check was returned by the post office as undeliverable.
   2. (B) This means that the check can only be mailed at the county office’s request.
   3. (C) A system generated report showing such returned checks will be forwarded to the county office the following day;
2. (2) The county office will be notified either by phone call or memorandum if a diversion or relocation check is returned to the Office of Finance;
3. (3) Upon receipt of the notice of a returned check, or in situations where the payee contacts the county office regarding the check, the county office will inquire to the Check Register (RSCR) screen to determine the reason for the return; and
4. (4) If the check was returned due to an incorrect address, the county office will contact the Office of Finance by mail or fax with the correct mailing information no later than the following work day and request that the check be re-mailed to the correct address.

Codification Notes: This section as promulgated prior to codification into the Code of Arkansas Rules provided as follows: “12/06/11”