1. (a)

   1. (1) All forms and supporting documents related to an individual or household will be filed in the individual’s or household’s electronic case record in ANSWER.
   2. (2) Application forms and other forms and documents relating to a budget unit will be filed in the Budget Unit Notebook.
   3. (3) Forms and documents relating to a specific individual will be filed in the Client Notebook.

2. (b)

   1. (1) The following electronic case record organization system will be followed for the transitional employment assistance (TEA) cash assistance case.

   2. (2) Budget Unit Notebook:

      1. (A) Application status – Request for Assistance (DCO-215); and
      2. (B) Budget unit composition:

3. (i) Client declaration statement;

   1. (ii) Diversion Assistance Agreement (DCO-182);

      1. (iii) TEA Document Deletion (Diversion and Reimbursement);

         1. (iv) TEA warrant cancellation;
         2. (v) Notice of Appointment (DCO-219);
         3. (vi) Request for Information (DCO-191);
         4. (vii) Collateral statements;
         5. (viii) All manual notices; and
         6. (ix) Change Report Forms (DCO-234).

   2. (3) Client notebook:

      1. (A) Profile:

         1. (i) Personal Responsibility Agreement (DCO-217);
         2. (ii) Assignment of Rights (DCO-237);
         3. (iii) Birth certificates;
         4. (iv) Social Security card;
         5. (v) Social Security enumeration;
         6. (vi) Client ID;
         7. (vii) Marriage license;
         8. (viii) Divorce decree;
         9. (ix) Life insurance policies;
         10. (x) Deeds; and
         11. (xi) Acknowledge of Receipt of PUB 389 (DCO-188);
      2. (B) Income – Earned and unearned income;
      3. (C) Resources – Household resources;

      4. (D) Parent:

         1. (i) Good Cause Claim (DCO-105); and
         2. (ii) Good Cause Notice (DCO-90);
      5. (E) Immunization – Immunization verification; and

      6. (F) Sanction (program violations):

         1. (i) Intentional program violation (IPV);
         2. (ii) Drug conviction;
         3. (iii) Fugitive felon; and
         4. (iv) Parole/probation violator.

Codification Notes: This section as promulgated prior to codification into the Code of Arkansas Rules provided as follows: “12/06/11”