(a)

1. (1) Area agencies on aging must notify the Director of the Division of Aging, Adult, and Behavioral Health Services of the Department of Human Services immediately and in writing if or when the subcontractor determines that the provision of services will be discontinued and/or interrupted.

2. (2) The notification should include the following:

   1. (A) A copy of the letter from the subcontractor notifying the area agency on aging of its intent to discontinue or interrupt service provision; and
   2. (B) A copy of the letter from the area agency on aging to the subcontractor acknowledging receipt of the notification and the procedure that is to be followed in discontinuing the service.

(b)

1. (1) The area agency on aging must provide a plan of how services will be provided and request permission to provide direct services if another service provider cannot be located.

2. (2) The plan must include:

   1. (A)

(i) A timetable covering the period of time the area agency on aging expects to provide services.

1. (ii) The timetable shall not extend beyond the expiration date of the current area plan budgets; and

   1. (B) The procedures that will be followed in attempting to locate and/or develop another service provider.

      1. (c)
2. (1) The area agency on aging must amend the area plan to include the request to provide direct services along with a budget and identification of services that will be provided directly.

3. (2) The area agency on aging must revise the area plan to include:

   1. (A) The proposed area agency on aging service plan and schedule for performing the direct service;
   2. (B) The area agency on aging staffing structure which reflects who will assume responsibility within the area agency on aging for direct service delivery;
   3. (C) A complete budget amendment request which provides the estimated units of service to be provided and unit costs; and
   4. (D) Specific assurances which cover the provision of direct services.