1. (a)

   1. (1) The subgrantee shall provide the Department of Human Services with timely monthly invoices/reports.
   2. (2) Refer to 20 CAR § 430-1401 et seq., Reporting.
2. (b) The subgrantee is obligated to enter all required data relating to participants served in the period covered by the subgrant.
3. (c) The subgrantee is obligated to enter complete data related to any participants they acquire upon becoming a subgrantee.
4. (d) The subgrantee is obligated to turn over complete hard copy files and complete data files in the specified electronic format to the grantee at the time the subgrantee ceases to administer the program.
5. (e) The subgrantee’s participant files are to be maintained for three (3) program years after the program in which all follow-up activity for a participant has been completed.
6. (f) The subgrantee shall submit any other data or information concerning the SCSEP required by the United States Department of Labor, Employment and Training Administration or the Division of Aging, Adult, and Behavioral Health Services of the Department of Human Services.
7. (g) Participants’ records are securely stored and access is limited to appropriate staff to safeguard identifying information.
8. (h) Safeguards are in place to preclude tampering with electronic media established, e.g., personal identification numbers for recordkeeping.
9. (i) The subgrantee ensures that accurate data are submitted timely to SPARQ as required.
10. (j) The subgrantee ensures that the SCSEP National Program Office at the United States Department of Labor is immediately notified in the event of any potential security breach of personal identifying information, whether electronic/paper files and/or equipment is involved.
11. (k) The subgrantee complies with and ensures that authorized users under the grant comply with all SPARQ access and security rules.

Codification Notes: This section as promulgated prior to codification into the Code of Arkansas Rules provided as follows: “6-1-97”