Division of Aging, Adult, and Behavioral Health Services of the Department of Human Services monitoring of subgrantees’ performance and achievement of established program goals and objectives shall be ongoing during the program year and shall include, but not be limited to, the following:

1. (1)

   1. (A) On-site monitoring of each subgrantee at a minimum of once each program year utilizing an SCSEP Assessment Tool to ensure that the requirements of the Older Americans Act, 42 U.S.C. § 3001 et seq., other federal regulations promulgated under the act, and division rules are followed and appropriate services are provided.
   2. (B) The SCSEP Assessment Tool is provided to subgrantees prior to the assessment.
   3. (C) A written report shall be provided to the subgrantee administrator with comments and program recommendations/corrective action.

   4. (D) On-site reviews shall include, but not be limited to, assessment of the following:

      1. (i) Participant files for both active and terminated individuals;
      2. (ii) Host agency agreements and memorandums of understanding; and
      3. (iii) Host agency assignments to include interviews of a participant’s supervisor and the participant;
2. (2) Review of a subgrantee’s Quarterly Progress Reports, Quarterly Data Quality Reports, and review of compilation of cumulative data;
3. (3) Annual review of the distribution of authorized positions by county to be reported to the subgrantees and other SCSEP national grantees operating SCSEP in Arkansas with over-served and under-served counties identified; and

4. (4)

   1. (A) Review of monthly requests for reimbursements from the subgrantee and compilation of a quarterly fiscal report.
   2. (B) This is done by the Office of Finance and Administration of the Department of Human Services.

Codification Notes: This section as promulgated prior to codification into the Code of Arkansas Rules provided as follows: “6-1-97”