(f) Prior to the effective date of the closure or cessation of business, the psychiatric residential treatment facility shall:

1. (1) Give thirty (30) days’ advance written notice to:

   1. (A) The office;
   2. (B) The prescribing physicians; and
   3. (C) The parent or legal guardian or legal representative of each resident; and
2. (2) Provide for an orderly discharge and transition of all residents in the psychiatric residential treatment facility.

(g)

1. (1) In addition to the advance notice of voluntary closure, psychiatric residential treatment facility shall submit a written plan for the disposition of residents’ medical records for approval by the office.

2. (2) The plan shall include the following:

   1. (A) Effective date of the voluntary closure;
   2. (B) Provisions that comply with federal and state laws on storage, maintenance, access, and confidentiality of the closed provider’s residents’ medical records;
   3. (C) An appointed custodian or custodians who shall provide the following:

(i) Access to records and copies of records to the resident’s parent or legal guardian, upon presentation of proper authorization or authorizations;

1. (ii) Physical and environmental security that protects the records against fire, water, intrusion, unauthorized access, loss, and destruction; and

   1. (iii) Public notice regarding access to records, in the newspaper with the largest circulation in close proximity to the closing provider, at least fifteen (15) days prior to the effective date of closure.